Secretary Agenda & Meeting Minutes, Nov. 2016 - Dec. 2017

OARS General Meeting Minutes, August 18, 2017 at Anacortes Public Library.

President Jack Darnton called the meeting to order at 7:30 a.m. Twelve members were present, including five officers (Jack Darnton, Cathy Schaeffer – Vice President, Bill Epler – Treasurer, Robin Pestarino – Past President, and Simone Spiess – Secretary).

The minutes of August 4, 2017 were read and approved.

Finance:

Treasurer Bill Epler discussed his draft Operating Budget for 2018. Estimated income is $11,100. The boat maintenance scheduled expenses were discussed and will be updated by Bill before the August 22 Board Meeting.

Ship 4081/ OARS Outreach:

 It appears that the Newport 30 has been sold. After payment of the storage fee, there should be a donation of approximately $500 to OARS Outreach.

Cathy reported that the Salish Sea Deaf School has abandoned the idea of purchasing the church across from San Juan Lanes due to the expenses of modifying the structure. The school plans to use Shearwater University  to teach sailing and OARS would continue the rowing instruction this Fall and next Spring.

Scheduling:

The Annual Meeting, when members will vote on the Budget for 2018 and vote on the new slate of Officers, is planned for October 20, at 7:30 a.m., at the home of Cathy Schaeffer.

Community Rows will continue Aug. 25, and Sept. 2 and will be advertised at the end of P-Dock by Christine Mathes. Christine plans to start a mentoring program and has a list of five mentor volunteers.

Cathy Schaeffer has received eleven responses for the Club Picnic on Saddlebag Island in the afternoon of Tuesday, August 22.

Maintenance:

A cover for the Glide, which is now under the Preston, was discussed. There are covers for the inside of each boat and Walt Guterbock may have a tarp that would cover the entire boat.

Bosun Charley Drake has received the bow roller for the Island Star trailer. Charley will work on installation after the meeting and will have to schedule a fitting session in the next two weeks.

Charley reported that the fog horn does not work on the Annie C. The type of horn that is on the Erica is the best solution but this may be hard to find.

Communications:

Jack has been approached about a donation of a six foot fiberglass pram. Though it is not likely that OARS would be interested, Jack will try to obtain a photo and send the information out to the members.

Jack was approached by Bill Mitchell about a mural of Don Hume from the Boys in the Boat. OARS may want to promote such a mural and assist with raising funds.

Jack continues to work with Tristan towards a final version of the rowing video. Cathy has an unedited version which Robin may be able to use for her presentation to Rotary on Sept. 5.

New Business:

Frank Orr offered additional storage space under the bow of the Preston. The Steam Engine group is currently not using this storage area.

Robin reported that the Racing Crew will race against the clock in Port Townsend. The Salish Sea is broken and the Port Townsend Racing Crew has requested that we work with them in the Island Star after our race.

The meeting was adjourned at 8:20 a.m.

The next Board of Directors meeting is August 22 at 10:30 a.m. in the Chamber of Commerce Board Room.

 

Prepared by Simone Spiess, Secretary, August 18, 2017.

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OARS Masters’ Meeting Minutes, August 4, 2017.                 

President Jack Darnton opened the meeting at 7:30 a.m. There were 17 members present, including five officers (Jack Darnton, Cathy Schaeffer – VP, Bill Epler – Treasurer, Robin Pestarino – Past Pres., and Simone Spiess – Secretary). One of the new participants in the Community Rows (Debbie Axley (sp?)) was a guest.

The minutes of the July 21, 2017 General Meeting were read and approved.

Treasurer Bill Epler reported good sales of rowing cards. The balances of the accounts were: Operating Fund - $6,122.44; Capital Fund - $22,600. 84; Oars Outreach -  $3,924.76.

Jack congratulated Skip Dassler on becoming a new Master.

Oars Outreach: Cathy has become a Board member of the Salish Deaf School. Cathy reported that the school will have 14 students this Fall and that the school are considering the purchase of the church across from the Bowling Alley.

Scheduling:

The Annual Meeting will be held October 20 at Cathy’s house.

Christine Mathes reported that there have been five Community Rower. The A-Boards at the end of P-Dock are getting good response. Three new rowers are going out after the meeting.

The Club Picnic on Saddlebag Island is scheduled for August 22. Cathy is recording the responses.

Maintenance:

The Glide has the bottom paint on and will be flipped today. The lettering is scheduled next. The Glide will be stored on the dolly, under the Prescott. The Glide will be used as a backup boat as well as for parades and festival exhibits.

A reminder that we have to leave the workbench at Emerald Marine cleared off before we leave every day.

Torgy Torgersen has put six coats of varnish on the four oars for the Glide. The oars will be used in the Erica.

 Safety:

Skip reminded the Masters to do their annual exercises while the weather is good.

Communications:

Bill Testerman suggested that we might want to explore Facebook to get more exposure for OARS.

New Business:

David Jackson announced that he needs Masters to help on Wednesday, August 9th at 11:30 with the picnic on Saddlebag for the Rumanian Dance Group. Robin, Cathy, Skip, and John Guinn volunteered.

Bill Epler mentioned that a Finance Review of the Treasurer is scheduled for September. Bill invites anyone who would like to participate to contact him.

The meeting was adjourned at 8:00.

 

Prepared by Simone Spiess, Secretary, on August 16, 2017

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OARS General Meeting Minutes, JuLy 21, 2017 at Anacortes Public Library.

President Jack Darnton called the meeting to order at 7:30 a.m. Thirteen members were present, including five officers (Jack Darnton, Cathy Schaeffer – Vice President, Bill Epler – Treasurer, Robin Pestarino – Past President, and Simone Spiess – Secretary).

The minutes of July 7, 2017 were read and approved.

Finance:

Treasurer Bill Epler reported one new member and another expected soon. Jack Darnton requested that all give some thought to items that may have been overlooked and that would be desirable for inclusion in the 2018 Budget.

Mindy Sorensen suggested that it would, for instance, be great to have more of the personal row boats for the next 4th of July Parade. Torgy Torgersen has already prepared the plywood for four more boats. The bill for $80 has been given to Bill Epler. Cathy Schaeffer will organize the painting and decorating.

Torgy suggested that we could spend more on advertising to try and attract new members.

Scheduling:

Jack proposed that the Annual Meeting when we discuss the Budget and vote on Officers, be separated from the Officer Installation.  A motion was made and approved to schedule the Annual Meeting on Friday, October 20 at 7:30 a.m. at a location which is to be determined. The Officer Installation plans will be discussed at the next meeting.

Cathy showed the third place certificate from the City of Anacortes for OARS’ participation in the 4th of July Parade.  Cathy also handed out ribbons to the participants.

Community Rows start today. Mindy has two new rowers and two crew members were recruited from the Racing Team.

The Club Picnic at Saddlebag Island could be on a Tuesday or Wednesday in mid-August. It could include several boats as well as the Elizabeth Bonaventure. Members would bring their own lunch. Seafarers’ Park would be the venue in case of rain. 

John Guinn is planning the Veterans’ Day (Nov. 11) Salute. John would like to take two boats and is looking for crews. John expects that some practice will be needed.

Maintenance:

Work is progressing on the Glide. She has been varnished on the inside and has now been flipped. A crack in the bottom has been evaluated by David Jackson and Andy Stewart. A filler has been recommended.

 

Communications:

Jack Darnton will meet with Tristan for a final check of the rowing video. Robin Pestarino plans to make a presentation about OARS to the Rotary and would like to use the video rather than slides.

 

The meeting was adjourned at 8:00 a.m.

The next Board of Directors meeting is July 27 at 10:30 a.m. in the Chamber of Commerce Board Room.

 

Prepared by Simone Spiess, Secretary, July 23, 2017.

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AGENDA     OARS  General Meeting        July 21, 2017                            

                                            

Welcome and introductions 

Minutes – July 7, 2017 

Treasurer’s Report/Finance 

Reports and Updates 

• Ship 4081/Youth Outreach 

• Scheduling

        Annual Meeting

        Community Rows

        Club Picnic 

• Maintenance

Glide and Island Star

Shelter

Bosun 

• Safety 

• Communications 

New Business             

OARS Masters’ Meeting Minutes, July 7, 2017.

President Jack Darnton opened the meeting at 7:30 a.m. There were 19 members present, including five officers (Jack Darnton, Cathy Schaeffer – VP, Bill Epler – Treasurer, Robin Pestarino – Past Pres., and Simone Spiess – Secretary).

The minutes of the June 16, 2017 General Meeting were read and approved.

Treasurer Bill Epler reported two new members and the following balances: Operating Fund - $6,317; Capital Fund - $22,410; Oars Outreach -  $3,951.

A discussion followed regarding the Capital Fund.

Walt Guterbock reported that he had performed a critical evaluation of the Shelter to assess its need for funds from the Capital Fund. There are a few pin-holes along the ridge which can be patched but are hard to reach. Walter also researched the history of the shelter frame and the cover.  Walter estimates a new cover for $7,000.- down the road. 

Other points were brought up regarding the Capital Fund;         

1.       The cost of replacement of a boat in case of theft ranges from fifty to seventy thousand.

2.       The dues and rowing card fees are very reasonable by comparison to other forms of recreation.

3.       An eventual financial contribution to the construction of a Small Boat Center.

4.       Two of the boats may need to be replaced in seven or eight years.

5.       The Glide may need replacement of planks and tholepins in about five years

Frank Orr made a motion to continue to set aside 25% of the rowing card fee for the Capital Fund and to revisit this decision in one year. The motion was carried with one person opposed.

Jack thanked all for their thoughts and comments regarding the Capital Fund. Jack plans to have a discussion of the Budget Deficit at the next meeting.

Scheduling:

The Fourth of July Parade went well and Jack thanked all who helped out. A Club Picnic on Saddlebag Island is proposed for late afternoon on a Tuesday in August.

Robin Pestarino reported that the Lake Sammamish race had to be cancelled due to conflicts. The next race is planned for September 8 in Port Townsend.

Maintenance:

Scraping and sanding of the Glide is scheduled for next week. Jack will get the supplies and volunteers.

Torgy Torgersen will varnish the four oars for the Island Star.

 

The meeting was adjourned at 8:10.

 

Prepared by Simone Spiess, Secretary, on July 11, 2017

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AGENDA : OARS Masters’ Meeting            July 7, 2017                       

                                 

Welcome and introductions 

Minutes – June 16, 2017 

Treasurer’s Report/Finance 

Capital Budget Reserve

Reports and Updates

• Ship 4081/Youth Outreach

• Scheduling

        Community Rows

Club Picnic

 • Maintenance

Glide and Island Star

Shelter

Bosun 

• Safety

• Communications

New Business

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OARS General Meeting Minutes, June 16, 2017 at Anacortes Public Library.

President Jack Darnton called the meeting to order at 7:30 a.m. Eleven members were present, including four officers (Jack Darnton, Cathy Schaeffer – Vice President, Robin Pestarino – Past President, and Simone Spiess – Secretary).

The minutes of June 2, 2017 were read and approved. The corrected minutes of May 19, 2017 were also approved.

Finance: Jack Darnton mentioned the deficit in the budget and plans by Bill Epler to discuss this at the upcoming Board of Directors meeting on Tuesday, June 27.

Ship 4081 / Youth Outreach: Cathy Schaeffer attended the graduation. Certificates were given to the students. The program will start back up in the Fall. A long article with great stories and photos was published in the Anacortes American Newspaper as well as on the GoAncortes website.

Scheduling: Cathy Schaeffer will be in charge of the 4th of July Parade participation which will be similar to last year. We will tow the Glide (with grandchildren) since it is already out of the water. The banner encouraging to ‘Wear your Life Jacket’ will be used again.

Maintenance: Bosun Charley Drake will purchase a stiff brush and encourage crews to clean their shoes so that we avoid mud and pebbles in the boats, which was evident when we had the The Island Star out for the Waterfront Festival. A lot of gunk had to be cleaned out.

The trailer for the Island Star requires modifications to accommodate the length of the boat. Charley and Skip have made several attempts but do not have a solution at this time. Since Port Townsend plans to have a crew to race against the Island Star on September 8, a solution will be needed soon. 

Safety: Skip Dassler has updated the rowing schedule and Bill Testerman will update the website soon.

Communications: Jack Darnton has been in communication with Tristan and expects to have the Video before Tristan graduates next week.

New Business:

Community Rows will start July 21 and run four Fridays at 8:30 a.m. Christine Mathes will be in charge of the program. Christine also asked for volunteers to mentor new rowers.

Robin Pestarino stated that the Lady Oars Racing team is committed to race the Port Townsend crew of the Salish Star on September 8.

The meeting was adjourned at 8:10 a.m.

The next Board of Directors meeting is on June 27 at 10:30 a.m. in the Chamber of Commerce Board Room.

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OARS Master Meeting Minutes, June 2, 2017 at the Anacortes Public Library

President Jack Darnton called the meeting to order at 7:30 A.M. There were 11 members present  including one officer (Jack Darnton, President). As there was not a quorum no official actions could be  taken at the meeting.

The minutes of the May 19, 2017 General Meeting were read and the following corrections were  suggested. In the report of the sale of the Newport 30 it should read “David Jackson came in early to report to Jack that the donated Newport 30 has been tentatively sold. The pending sale for $4,000 is  being held with a $100 deposit.” In the Sister Cities event “Saddleback” should be corrected to  “Saddlebag”. Under Communications Cathy Schaeffer not Jack Darnton posted the sign at the Bowling Alley. Approval of the minutes will be requested at the June 16, 2017 meeting.

Treasurer’s Report – Jack Darnton provided the report as submitted by Treasurer Bill Epler. The funds  from Crew 4081 and expenditures for the Youth Outreach program have been separated into a separate  fund titled OARS Outreach. As of May 31, 2017 the balance for the Operating Fund is $6,452.32, the  OARS Outreach balance is $3, 451.42, the Capital Fund Balance is $20,414.26.Jack reported that the Board will be discussing the declining balance in the Operating Fund and possibly looking into collecting dues in January instead of December so that dues revenue will be reported in the year that they are intended to cover the expenses. Jackie Boss suggested that this may delay collection from snow birds. It was also suggested that this year is an anomaly as the winter weather prevented many of the rows which resulted in reduced row card sales, a major revenue in the budget.

Reports and Updates

Waterfront Festival – Charley Drake reported that the Island Star will be pulled today and the new trailer fitted to the boat and then the boat will be washed (probably at the car wash). Cathy Schaeffer is in charge of scheduling and setup for the booth. Mindy Sorenson said that she understood that there are sufficient volunteers to cover the event.

Messabout – Jack reported that there were about 20 volunteers that assisted with the event. Beth Bell, Andy Stewart and Cathy Schaeffer did a lot of the work and are to be commended for how well OARS was represented.

4th of July Parade – Jack reported that we will discuss our participation in the event at the next meeting.

Maintenance – Jack reported that there have been 45 responses to the survey. The Glide will be worked on this summer.

Safety – Skip Dassler reported that he is working on the row schedule. Several of the masters have given him updated information and he will be contacting the rest of the masters. It was suggested that the Elizabeth Bonaventure also be added to the schedule.

Communications – Jack Darnton reported that he has worked with Tristin Munich, the videographer at Anacortes High School, and the video is about ready to be posted to You-tube. Permission has been received to add some of the drone video of the Lady OARS practice row. Jack passed around a card to thank Tristin for the work he has done and will add a gift card (not from OARS funds) as Tristin will not receive any of the funds being paid to the school for the video.

There was no update on the possible donation of an open water shell to the club. Jack is concerned that the shell will not meet club’s needs and may not happen.

New business – Jackie Boss reported that some of the crews have enjoyed watching seals play with the oars on some rows. Masters were reminded that seals can and have done damage to the oars so please do not allow or encourage seals to approach the boats.

Jackie also reported that the Romanian dancers, who have a long friendship with the Anacortes Sister Cities Association, are coming in August. A fundraiser dinner for the troupe will be held on August 2. A handout was available for those interested.

The meeting was adjourned at 7:55 AM.

All hands quickly took care of the tables and chairs.

Prepared by Marilyn Sollers, Substitute secretary. June 2, 2017

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OARS General Meeting Minutes, May 19, 2017 at the Anacortes Public Library.

Corrections as noted in the June 2, 2017 minutes.

President Jack Darnton opened the first meeting at the Anacortes Public Library at 7:30 a.m. There were 17 members present, including four officers (Jack Darnton, Cathy Schaeffer – VP, Bill Epler – Treasurer, and Simone Spiess – Secretary).

The minutes of the May 5, 2017 Masters’ Meeting were read and approved.

Open Water Rowing Shell donation: Jack Darnton reported that this shell has been offered to OARS as a donation. For the moment, the owners have decided that they want to try to sell the shell. There is a disinterested partner involved in the ownership. Bill Testerman will take a look at the shell on his next visit to Guemes.

Unscheduled Rows: Skip Dassler volunteered to be the Scheduler. He will contact Jim Laurel for the format of the forms that have to be completed. The Log Book in the shelter has to also be completed.

Treasurer Bill Epler reported that more rowing cards are being sold.

Ship 4081:

Cathy Schaeffer reported that Joan Pringle of the Anacortes American will come to the next row to take pictures. There are two more rows scheduled before summer vacation. Graduation is June 9 and Cathy has prepared certificates of ‘Able Bodied Seamen – Rower’ for each.

David Jackson came in early to report to Jack that the donated Newport 30  has been tentatively sold. The pending sale for $4,000.- is being held with a $100 deposit.  A discussion and motion followed about the need to keep these Crew 4081 / Youth Program funds identified separately. Jack Darnton proposed that this could be part of the mid-year review by the Treasurer. A motion was carried unanimously to table the discussion and motion until June.

Scheduling:

Messabout: Cathy Schaeffer has rosters for Messabout and the Waterfront Festival. Messabout on Saturday, May 20, will have two boats for community rows with three crew and a master in each boat. Jack Darnton will be on the dock to assist with docking. Skip Dassler has a roster for Lift Operations instruction on Friday, May 19 at 5 pm and for Saturday, May 20 Lift Operations. Beth Bell reminded all of the Potluck at 12:30 p.m.

Waterfront Festival: The Island Star will be pulled on Friday, June 2 for Waterfront Festival. Bosun, Charley Drake plans to fit the trailer at that time. The organizers would like to have more old boats in the Festival if we know of any. Robin reported that the Festival will not have dock space for the Elizabeth Bonaventure near the Port Office. The Seafarers Park Docks will not be used by the Festival. Beth Bell suggested that the docking space for the Quick and Dirty Boat building can be used until 3:30 p.m.

Sister Cities Cities event – August: David Jackson been approached to provide rides in the Elizabeth Bonaventure and gigs to Saddlebag Island for a picnic for Romanian guests from Sister Cities on August 9. A motion was unanimously approved to proceed.

Maintenance:

Beth Bell reported that the Anacortes Yacht Club facility is ten feet high and would not allow the oars to be varnished in a vertical position. The Yacht Club could make the space available for up to two weeks.  

Jack Darnton reported that so far he has received a dozen responses to his July maintenance project survey. Jack expects to be able to form maintenance teams based on the feedback.   

Communications:

Jack Darnton has seen the first edit of the Rowing Video. It is quite good and lasts six and a half minutes. Jack will look into further editing. The video would reside on YouTube and we could have a link from the OARS website.

Bill Testerman has updated the calendar on the website to show the new meeting location at the Anacortes Public Library.

Cathy Schaeffer posted a sign at the Bowling Alley about the change to the Anacortes Public Library. Jack Darnton gave our waitress, Kim, a card to thank her for her good service with a fifty dollar tip. Kim was disappointed that we have moved. Jack made three attempts to reach the owners of the Bowling Alley without success. He left a letter with a check for our meeting fee of $25 for May.

New  Business:

Rudi Gahler inquired about plans for a workspace as part of the Anacortes Small Boat Center. Robin explained that these have been put on hold.

Walt Guterbock reported that the Port Director, Dan Worra, told him that there were no plans to move the shelter from its current location.

The meeting was adjourned at 8:10 a.m. Everyone put away the chairs and tables in five minutes!

The next Board meeting is Tuesday, May 23, at 10:30 a.m. in the Chamber of Commerce Board Room.

Prepared by Simone Spiess, secretary, May 20, 2017, and corrected June 15, 2017.

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AGENDA     OARS General Meeting          May 19, 2017                           

                                            

Welcome and introductions 

Minutes – May 5, 2017

 Open Water Rowing Shell donation

 Unscheduled Rows

 Treasurer’s Report/Finance

 Reports and Updates

 • Ship 4081

 • Scheduling

Messabout May 20 

Waterfront June 3-4

4th of July Parade

Sister Cities event - August

• Maintenance

Glide and Island Star

Shelter

Bosun

Safety

• Communications

Rowing Video

New Business.

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OARS Masters’ Meeting Minutes, May 5, 2017.

President Jack Darnton opened the meeting at 7:30 a.m. There were 19 members present, including four officers (Jack Darnton, Cathy Schaeffer – VP, Bill Epler – Treasurer, and Simone Spiess – Secretary).

The minutes of the April 21, 2017 General Meeting were read and approved.

Treasurer Bill Epler reported normal expenses in the month of April and fewer Rowing Card Sales due to poor weather conditions. The balance in the Operating Fund is $9,862.26 and the Capital Fund has a balance of $22,140.32. Bill plans to prepare a mid-year checkpoint of the club finances.

Change in meeting locale to Anacortes Public  Library: Changing the two monthly meetings from the Bowling Alley to the Anacortes Public Library would have the advantage of saving the $600 meeting fee. It would also mean that there would be no coffee or food service and that we would be responsible for setting up the meeting room and returning the room to its original status. Cathy Schaeffer as VP offered to take on responsibility for collecting the key on Thursdays. The library meeting room is available for the next twelve months. Several members expressed their fondness of the Bowling Alley, the long tradition of meeting there, and the friendly staff with the convenience of breakfast service.

A motion to change to the Anacortes Public Library meeting room starting May 19, 2017 was carried unanimously.

A notice of the change will be sent to members by email. Stickers will be needed for our brochures to show the new meeting location. A sign will be posted at the Bowling Alley on May 19 to show the new meeting location. It was agreed that members will bring their own coffee. Jack circulated a card for our server, Kim, which all signed and contributed to a mid-year tip for her service.

Ship 4081: A motion was carried unanimously to spend $145 on two new life jackets and $100 on a distress light and flag for the Elizabeth Bonaventure.

Scheduling: Cathy circulated sign-up rosters for Messabout and the Waterfront Festival. Messabout on Saturday, May 20, will have two boats for community rows with three crew and a master in each boat. Skip Dassler has a roster for Lift Operations instruction on Friday, May 19 at 5 pm and for Saturday, May 20 Lift Operations. The Island Star will be pulled on Friday, June 2 for Waterfront Festival. Bosun, Charley Drake plans to fit the trailer at that time.

Maintenance: Torgy mentioned the four oars that have been prepared for varnishing by Jack Middleton. Beth Bell will check whether the Anacortes Yacht Club may have space that can be used for a short period of time to complete the varnishing of the oars. Ideally the oars would be vertical and it would take five to seven coats of varnish. Bill Epler mentioned that Jack may be able to accommodate the oars for the varnishing project.

Safety: The Elizabeth Bonaventure incurred a small ding while docking the Annie C. as reported by Betty Kuhn. Cathy will apply undercoating to repair the damage.

Skip will start following up on the two year safety checks and the review of the procedures manual by the Masters.

Communications: Bill Testerman complimented Vicki O’Brien on the May issue of the Tholepin.

New  Business: Beth Bell reported that the contract for the position of Sailing Director is being reviewed by legal council for the City of Anacortes. Beth expects that the City of Anacortes will have the sailing program through the Parks and Recreation Department this year and that the new Director function will be implemented next year.

Beth asked for volunteers to distribute posters for Messabout and for assistance on June 3 from 9-9:30 with the setup of the tents for the Quick and Dirty Boat Builders. Several members signed up.

The meeting was adjourned at 8:10 a.m.

Prepared by Simone Spiess, secretary, May 5, 2017.

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AGENDA     OARS Masters’ Meeting      May 5, 2017                               

                                            

Welcome and introductions

Minutes – April 21, 2017

Change in meeting locale to Anacortes Public Library

Treasurer’s Report/Finance

Reports and Updates

• Ship 4081

• Scheduling

Messabout May 20 

Waterfront June 3-4

4th of July Parade

• Maintenance

Glide and Island Star

Shelter

Bosun

• Safety

• Communications

Rowing Video

New Business

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OARS General Meeting Minutes, April 21, 2017

Jack Darnton, President opened the meeting at 7:30 a.m. There were 12 members present, including three officers (Jack Darnton, Cathy Schaeffer – VP and Simone Spiess - Secretary). Members introduced themselves. There were no guests.

The minutes of the April 7, 2017 meeting were read and approved.

Reports and Updates

Ship 4081:

Cathy could use more volunteers for the Monday morning 10-12 row. Another Master would  be helpful.  David Jackson reminded all that he plans to take the Elizabeth Bonaventure out for a sail on Sunday, April 23 at 2 pm. Cathy has invited the Salish Sea Deaf School students.

Scheduling:

Messabout – Skip Dassler and Cathy have their plans in place.

Waterfront Festival June 3&4 – The Island Star will be pull on Friday, May 2. Torgy Torgersen  suggested cleaning the boat with a pressure washer and brushes. The dolly will be used to walk with the boat from the lift to the festival booth.

Maintenance:

Torgy reported that Jack Middleton has prepared the four oars for the Glide for varnishing. Cathy could make space in her garage. Boshie Morris will talk to Don Rohlfing about the project.

Boshie has repaired the zipper in the south-east door. This corner has worn out fabric and Boshie will look into applying an adhesive Dacron patch to that area. Boshie also suggests that a dowel to connect the center of the two PVC pieces in the west curtain would be better than the current rope. Jack will mention this suggestion to the Guterbock team.

Bosun – Charley Drake mentioned that the Island Star still needs to be fitted to the new trailer.

Safety:

Skip has this covered. Cathy will inquire about the Salish Deaf School’s liability policy.

 

 

Communications:

Jack reported that the Rowing Video Project is proceeding. David Pratt’s original script is being used as the basis for the video.

Bill Testerman inquired about releasing the video on ‘YouTube’.  Jack believes that this will be possible.

New Business

John Guinn reported that the Port Advisory Committee is focused on matters which do not affect OARS at this point.

The meeting was adjourned at 8:00 a.m.

 

Prepared by Simone Spiess, April 23, 2017.

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AGENDA     OARS General Meeting        April 21, 2017                        

                     

Welcome and introductions

Minutes – April 7, 2017

Treasurer’s Report/Finance

Reports and Updates

• Ship 4081

• Scheduling

Messabout May 20 

Waterfront June 3-4

• Maintenance

Glide and Island Star

Shelter

Bosun

• Safety

• Communications

Rowing Video

New Business

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OARS Masters Meeting Minutes, April 7, 2017

Cathy Schaeffer, Vice President opened the meeting at 7:30 a.m. There were 14 members present, including three officers (Cathy Schaeffer – VP, Bill Epler – Treasurer, and Simone Spiess  - Secretary). Members introduced themselves. There were no guests.

The minutes of the March 17, 2017 meeting were read and approved.

Treasurer Bill Epler reported little rowing activity in March. The March 31, 2017, balance in the Operating Fund was $10,188.58 and in the Capital Fund $22,060.32. A check for $100.- was given to Beth Bell for the Anacortes Small Boat Center’s Messabout.

Reports and Updates

Ship 4081:

 David Jackson has sent a letter to the Coast Guard to report that OARS will give up the School Ship Status of the Elizabeth Bonaventure. Beth Bell mentioned that Kevin Pratt from Youth Dynamics is interested in a School Ship for an Outward Bound type program in the future.

David reported that the Capsize Drill is scheduled for May 15. David also mentioned that there are a number of Long Boats like the Elizabeth Bonaventure in the Puget Sound area.

Cathy reported that the students from the Salish Deaf School will use the gigs and wherries in the coming weeks. The coming Monday, Frank Orr will familiarize the students with the boats while along side. Cathy is looking for a volunteer to teach Navigation.

Scheduling:

Messabout – Skip Dassler and Andy Stewart will have a training session on Lift Operation on Friday, May 19, from 5 – 5:30 p.m. Volunteers on Saturday, May 20, will be scheduled over five periods of two-hours each. Cathy Schaeffer will have a sign-up sheet for volunteers for the Community Row. David Jackson will have a sign-up sheet for the Elizabeth Bonaventure volunteers.

Waterfront Festival June 3&4 – a sign-up sheet for volunteers to work in the booth will be circulated. The Glide will not be used due to maintenance schedule changes. The Island Star will be pulled out of the water and cleaned prior to the festival.

Maintenance:

The Glide is now scheduled for maintenance in July.

The shelter needs a repair of the zipper in the southeast corner door.

Bosun – Marty Foot reported for Charley Drake that the aluminum trailer was fitted for the Annie C. on Friday, March 31.

Safety:

Liability Insurance – Bill Epler inquired about our liability insurance coverage with our Scott Richards Insurance agent. OARS members are covered for liability if sued by someone other than an OARS member. OARS members sign a ‘Hold Harmless Waiver’ which addresses liability among OARS member. The Salish Deaf School students and their parents have signed this waiver. The agent will look into obtaining more comprehensive accident insurance but expects such a Sports Policy to carry a premium in the range of $1000 to $1500.  

Cathy will inquire about the Salish Deaf School’s liability policy.

Communications:

Vicki O’Brien brought copies of the April issue of the Tholepin, featuring Skip Dassler,  to the meeting.

Rowing Video – no news.

New Business

Beth Bell reported that the Messabout is making good progress including recruiting more sponsors.

Beth also mentioned that the City of Anacortes has posted the position of Sailing Director. Fund raising and pledges for the Sailing Director position are in excess of $27,000. A Letter of Intent with the City of Anacortes is being prepared.

The meeting was adjourned at 7:50 a.m.

Prepared by Simone Spiess, April 17, 2017. 

............................................................................................................

AGENDA     

OARS Masters’ Meeting                              April 7, 2017

Welcome and introductions – Cathy Schaeffer, VP

Minutes – March 17, 2017

Treasurer’s Report/Finance - Bill Epler, treasurer

Reports and Updates

• Ship 4081

• Scheduling

Messabout May 20 

Waterfront June 3-4

• Maintenance

Glide and Island Star

Shelter

Bosun

• Safety

Liability Insurance

Communications

Rowing Video

New Business

................................................................................................................................

OARS Meeting Minutes, March 17, 2017

President Jack Darnton opened the meeting at 7:30 a.m. There were 13 members present, including five officers (Jack Darnton, Cathy Schaeffer – VP, Bill Epler – Treasurer, Simone Spiess  - Secretary, and Robin Pestarino – Past President). Members introduced themselves. There were no guests.

The minutes of the March 3, 2017 meeting were read and approved.

Treasurer Bill Epler expressed concern that the cost of color copies of the Tholepin is running about $90 a month compared to our budget of $30. Extra color copies of the Tholepin had been printed for the meeting with the Board of the Salish Sea Deaf School. Jack Darnton will discuss the choices of the printing in color vs black and white vs reading the Tholepin on-line with Vicki O’Brien, the editor.

Unfinished Business

The vote on the Budget Adjustments for Crew 4081/Salish Sea Deaf School was delayed until after the end of April Board meeting with Chris Anderson from the Boy Scouts of America regarding his ideas for Crew 4081 and the School Ship Status of the Elizabeth Bonaventure. 

Reports and Updates

Ship 4081: Bill Epler wil check with our insurance agent regarding the coverage of our liability insurance.

Scheduling:

Messabout May 20: Walter Guterbock offered to assist Skip Dassler with the operation of the Lift. Walter stated that it should be the responsibility of the owners of the boats to put the lift lines on their boats.

Waterfront June 3-4: Jack reported that Torgy Torgerson will not be available to arrange for OARS to participate in the Quick and Dirty Boat Building contest.

Maintenance:

Annie C. needs to be fitted to the new trailer in time for the April 1 race at Jetty Island. Bosun Charley Drake has tentatively scheduled this for Tuesday, March 21, after the 9:00 am row.

Communications:

On Wednesday, March 14, Robin Pestarino, Cathy Schaeffer, Frank Orr, John Guinn, Bill Epler, David Jackson, and Jack Darnton started the filming with the Anacortes High School Video project. The $500.00 in the budget for this project was unanimously approved.

The voice-over part of the project will be the next step. Jack will make sure that OARS has the final product before the school year is over. Jack will check with Tristin Munich, our AHS Broadcast Club student, to ensure that we receive the video in a format that we can use on the OARS website.

New Business

Walter Guterbock mentioned that the zipper in the southeast corner of the shelter needs to be stitched. Walter will check with Boshie regarding this repair.

The meeting was adjourned at 8:10 a.m.

The March Board meeting will be Tuesday, March 28 at 10:00 in the Board Room of the Chamber of Commerce. Jack Darnton will be out of town for this meeting.

Prepared by Simone Spiess, March 20, 2017.

 

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AGENDA      OARSS General Meeting         March 17, 2017

Welcome and introductions - Jack Darnton, president

Minutes – March 3, 2017

Treasurer’s Report/Finance - Bill Epler, treasurer

Unfinished business

• Vote on Budget adjustments of $450 for Crew 4081/

   Salish Sea Deaf School

Reports and Updates

• Ship 4081

• Scheduling

Messabout May 20 - Skip and Cathy

Waterfront June 3-4

• Maintenance

Glide and Island Star

Shelter

Bosun - Charley Drake

• Safety

• Communications

Rowing Video

New Business

----------------------------------------------------------------------------------------------------------------

OARS Meeting Minutes, March 3, 2017.

The meeting was called to order by Jack Darnton, President, at 0730. There were 17 members present, including  a quorum of four officers (Jack Darnton, Cathy Schaeffer - Vice President, Simone Spiess – Secretary, and Robin Pestarino – Past President). Members introduced themselves and there were no guests.

The minutes of the February 17, 2017 meeting were read and approved.

In the absence of Bill Epler, Treasurer, the Treasurer’s Report was presented by Jack Darnton. There was routine activity in both accounts. The February 28 balance of the Operating Fund is $11,003.05, and the balance of the Capital Fund is $22,060.32.

Unfinished Business

Budget Adjustments for Crew 4081/Salish Sea Deaf School

Jack Darnton discussed  the adjustments to the budget in the areas of Boat Maintenance (increase $150 for a flare), Equipment (increase $200 for life jackets), and School for the Deaf Rowing Program (increase $450 for drug testing).

A discussion of drug testing as implemented by different groups followed. Cathy Schaeffer will get details regarding Boy Scout of America procedures for drug testing.  Skip Dassler will look for details on drug testing requirements in the Coast Guard School Ship regulations.

The OARS Board views the decision about the School Ship status of the Elizabeth Bonaventure of such major significance

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