Secretary Agenda & Meeting Minutes, Nov 2016 - Dec 2017

OARS October 20, 2017 Annual Meeting @ Cathy Schaeffer’s home.

In attendance: Jack Darnton - President, Cathy Schaeffer – Vice President, Simone Spiess - Secretary and twelve members.

Shortly after 7:30 a.m., Jack welcomed all to the Annual Meeting. 

he minutes of the October 6, 2017 General Meeting were read and approved. Torgy Torgersen updated the Maintenance information about Island Star oars by explaining that David Jackson had donated thinner leather to replace the current leathers on the oars. Thus no shaving will be needed.

* The 2018 slate of Executive Officers was approved with a unanimous vote. These are the 2018 Executive Officers: President: Cathy Schaeffer, Vice President: Peter Heffelfinger, Treasurer: Marilyn Sollers, Secretary: Priscilla Legg, Past President: Jack Darnton.

* The changes to the ByLaws were approved with a unanimous vote. The following are the revised Articles:

Article III Membership shall be open to anyone who is in sympathy with OARS’ mission, and who pays the prescribed annual dues. The membership year runs concurrently with the fiscal year, which is January 1 through December 31. Annual dues are payable January 31.

Article V The Board of Directors may commit the expenditure of OARS funds up to a limit of two hundred dollars ($200) per item for unbudgeted items without further authorization.

Article VI Any unbudgeted disbursements of more than two hundred dollars ($200) must be approved by a vote of the membership.

* The 2018 Operating, Capital and Outreach budgets were approved.

The following comments were made during the discussion: Beth Bell pointed out that there appeared to be no funding for Outreach. David Jackson mentioned that there are still boats to be sold that had been donated to Outreach. Jack noted the fund has a $4,924 balance. Boshie Morris brought up her recommendation to review the Family Membership category. Beth Bell recalled that a donation of $100 had been made to the Waterfront Festival in previous years.

* Reports and Updates:

Outreach/Ship 4081: Cathy Schaeffer expects to hear at today’s board meeting how many staff and students from the Salish Sea Deaf School will be able to attend the Officer Installation event on November 16. 

Safety: Skip Dassler reprted that the Masters’ annual practical exercises are fifty percent complete. There is one new Master candidate in the program.

Communications: John Guinn reported that the port’s Marine Advisory Committee will have an Open House on Thursday, November 30, at 5:30 to present the plan for an Event Center in the North Basin.

John also reported on the plans for the Veterans Day, Saturday, November 11, salute. John has two crews lined up and is waiting for timing details from the organizers of the event. John is looking for a person who will attend the port event and communicate its progress so that the boats can be in place at the proper time.

Jack Darnton reviewed the plans for the Officer Installation Event on Thursday, November 16. Everything is arranged with the Majestic Hotel. Jack would still like to receive more pictures of the crews. He anticipates about fifty attendees and promises the unveiling of the rowing video, a slide show and drawings for goodies. Donations of goodies are welcome.

* New Business

Chuck Ackerman commended all the people involved with the running of OARS including the officers. Chuck mentioned the accomplishment of the revisions of the ByLaws, the maintenance of the boats and the good and enjoyable participation of all members in these activities.

Peter Heffelfinger made a motion to donate two hundred dollars ($200) to the Donn Wilson Scholarship for Engineering Students. The motion passed unanimously. Peter will take care of the details.

The meeting was adjourned at 8:20 a.m. The next Board meeting will be Tuesday, October 24, at 10:30 a.m. at the Chamber of Commerce.

Prepared by Simone Spiess, Secretary, October 20, 2017

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OARS October 6, 2017

General Membership Meeting

Anacortes City Library

0730-0800

In Attendance:  Jack Darnton, Cathy Schaeffer, Bill Epler, Robin Pestarino – Executive Board

plus a quorum  of members.

Agenda


  1. Call to Order – Jack Darnton called the meeting to order at 0730

  2. Guest -  Jim Donovan

  3. Minutes of September read and approved as presented.

  4. Treasurer/Finance – Bill Epler reported the balance of the Operating Account is $5,314.92; the Capital Account balance is $23,062.84; the Outreach Account balance is $4,925.76.

Two oars have been budgeted at $1,600 and Andy at Emerald Marine will make those for us.

Bill and Jack discussed the proposed 2018 Budgets – Operating, Capital and Outreach.  In the Capital Budget, two oars have been budgeted at $1,600 and Andy at Emerald Marine will make those for us.

Marilyn Sollers reported that she reviewed the 2017 account records and found them in good order and ready to move forward into the 2018 year.

  1. Boshie Morris requested the budgets from 2016, 2017 and the proposed 2018.  Jack explained all was being sent out today as it is 14 days before the membership is asked to vote on the proposed 2018 budget.  An email with all information will be sent to all members in good standing today.  The vote will be taken on Friday, October 20, at the Annual Meeting being held at Cathy Schaeffer's house at 0730.

  2. Budget adjustments for Crew 81/Salish Sea Deaf School were discussed to reflect the $250 budgeted.

  3. Boshie asked why her request to consider the Village Pizza, owned by member Mickey Field, was never followed up.  Jack said he was comfortable at the library but the next administration could change to the Village Pizza building.  Boshie reported it was free, coffee was available and opened for us at 0730 on Fridays.

  4. Officer Installation, Thursday, November 16, 5:30 PM, Majestic Hotel; cash & checks will be accepted at the door for the $10.00 per person charge – Mindy volunteered to be the receptionist at the door and take the money as she checked in the RSVP attendees.  There will be a cash bar, no carry-in food or beverages.  Cathy Schaeffer asked about inviting the staff and students to the meeting.  The motion was tabled until next meeting so she could get more information as to how many would be coming.

  5. Peter Heffelfinger suggested the organization give a honorarium to Donn Wilson's foundation for engineering students.  He will find out more information for us to act upon.

  6. Maintenance:  the oars on the Island Star need to be shaved under the leathers to fit the oarlocks. Torgy is in the process of doing that and will return the oars ASAP.

  7. Torgy told us Bob Dusenberry passed recently; Bob supervised the making of the wooden oars for the Annie C when she was new.  Also, Ivar Dolph is moving to Port Townsend after 16 years of rowing with the same crew.  Boshie will have the large wooden OARS sign down at the PQ dock to have a picture made of the crew that has been together for 16 years.  Jack will take the photo.

  8. Robin reported the Lady OARS had their last race of the season at Lake Samish on September 23.  The crew was put into the wrong category with two sculls and came in 3rd place in that category.

  9. Having no other business, Jack closed the meeting at 0810.

 

Submitted by Robin H. Pestarino                                             Substituting for Simone Spiess, Secretary

 

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OARS Minutes

September 15, 2017

 Anacortes City Library

Meeting called to order by President Jack Darnton at 0730

Jack welcomed everyone.   We had no visitors.

The officers present were Jack Darnton, Cathy Schaeffer and Robin Pestarino.  We had a quorum of members.

Minutes from September 1, 2017 were read and approved.

Jack gave an update of the Treasurer's proposed 2017-2018 budget as well as the monthly finances with the new column Year-To-Date (YTD) now being included each month.

Committee and Updates:

1.  Racing Team – Robin Pestarino and Cathy Schaeffer reported the Lady OARS went to Port Townsend to race in the Island Star against the Port Townsend team in the Salish Star.  The Salish was in need of maintenance and the PT crew could not race.  The Lady OARS raced well and brought home the trophy again. The last race of the season is September 23 at Lake Samish.

2.  Bosun – Charley Drake thanked Jim Redding for letting OARS borrow his wheeled stern assembly so the Island Star would not drag going on-and-off the ferries at Port Townsend.

a)  Jack informed us that the shoe scraper is now installed at the upland end of the P/Q Dock walk way by the trashcan.  Be sure to use it to save our boats.

b)  Chuck Ackerman has noticed several rubbed spots on the shelter.  Walt Guterbock is aware of these areas and will reinforce them with extra shelter fabric glued on.

c)  Safety – Skip Dassler reminded Masters to get their yearly skills review completed by December 31.

3.  Ship 81 – Cathy Schaeffer reported the SSDS had their first row on Monday, a new student will row with us in October to make 7 students total.  The sailing program will be conducted by Shearwater University and we will work together on a combined program for the school year.

4. Scheduling –

a) The summer picnic to Saddle Bag was completed by 5 members of OARS.  They had a fast row over and back with a floating picnic once they got to Saddle Bag.

 b) Annual  Business Meeting will be on October 20, 0730 at Cathy Schaeffer's house. Call her at 360-202-3410 for directions. 

c) Officer Instillation will be held at the Majestic Hotel and more information will come soon.  Jack's idea is to have the gathering from 5:30 – 7:00 PM, a no host bar, cost for the event will be $10.00 per person, there will be live music by David Jackson and Frank Orr, a slide show, drawing for prizes, skill contests, and the viewing of our new video.  It was suggested to invite the SSDA staff, students and their parents.

d)  John Guinn is working on Veterans' Day  celebration and will be reporting back to us with more information.

e)  John also reported that as liaison from OARS to the Port, the monthly meetings were now resumed.  John Dumas has been hired as the new Port Director of Operations.

5. Jack offered a request from Michele Pope to contribute to the fund for Erica Pickett's appreciation party – dates and times to come later.  A motion was made by Chuck Ackerman to donate $200 from OARS' funds to the party.  The motion was Seconded by David Jackson. Motion passed.

6. Jack reminded the membership that the By-Law changes will be sent to the general membership 14 days prior to the Annual Business Meeting on October 20.

7. Robin Pestarino gave a report on her presentation to the morning Rotary Club.  She was accompanied by Jack Darnton who brought the new video and between the two of them gave a good accounting of OARS.

8. Torgy had two complaints he wanted to share: 1) the variety of cleat hitches are driving him crazy, 2) no one will let him see the log book to find out who is tying the cleat hitches the wrong way.  (Be advised, Torgy is on the hunt!)

Meeting adjourned at 0820

Submitted by Robin H. Pestarino

Substituting for Simone Spiess

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OARS Minutes

September 1, 2017

Anacortes City Library

Meeting called to order by President Jack Darnton at 0730.

Jack welcomed everyone and asked for introductions.  We had a guest, Ann Pratt, a neighbor of Cathy Schaeffer's.

Minutes from August 18, 2017 were read and approved with the correction in Scheduling that the Community Rows will continue Aug, 25, and Sept. 1, not Sept. 2.

Finance – In Bill Epler's absence, Jack reported $5,900.52 in Operating Account; $22,877.80 in Capitol Account; $5,924.00 in Outreach Account.  Expenses for the month: $470.00 for the Glide repairs and moorage.  Income:  $700 from Row Cards.

Reports and Update

Ship 4081/ Youth Outreach – Cathy Schaeffer reported that the Salish Sea Deaf School has abandoned the idea of buying the old church on Commercial Ave. to renovate into a new campus.  She reported that the SSDS will be continuing with the OARS rowing program as well as working with Shearwater University for sailing classes.

The Club Picnic to Saddlebag Island had to be postponed due to inclimate weather but is rescheduled for Tuesday, September 5, at 3:30 PM due to the fact that the days are getting shorter and darker sooner.  Community Rows will continue until September 1, 2017

      6.  Maintenance

Island Star – Bosun Charley Drake reported he has the extra tire assembly for the Star's trailer and would have that attached by next Friday, Sept. 8, 2017.

The new oars are varnished and are drying, they should be ready to be used soon. Thanks to Torgy Torgersen.

Shelter – Chairman Walter Guterbock has left the zipper materials in the box in the shelter for Boshie Morris to install.

Walt Guterbock loaned his tarp to cover the Glide.  He and Jack Darnton replaced zipties and hung reflective tape in hopes to scare the roosting birds from the shelter.

   7.  Out-of-Area Rows

Skip Dassler reported there are more out-of-area rows taking place and they must submit a Float Plan.  Contact him for information on how to make a Float Plan.

Communications – Jack Darnton reported the rowing video is done but not available yet.  It will     be by Tuesday, Sept. 5 for Robin Pestarino's presentation to the morning Rotary.

    Jack reported that the decision was made not to accept the donated pram boat as we would not be using it but sell it.  He suggested the donors sell it themselves.

New Business

By-Law Changes

Proposed revisions:

(Article V) The board of directors may commit the expenditure of OARS funds to a limit of two hundred dollars ($200) per item for unbudgeted items without further authorization.

 (Article VI)  Any unbudgeted disbursements of more that two hundred dollars ($200) must be approved by a vote of the membership.

2018 Officers – Peter Heffelfinger has consented to run for Vice President (which will automatically become President next year and Immediate Past President the following year), Marilyn Sollers will be slated as Treasurer.

New P/Q Slip – The Port has agreed that we may keep a boat on the inside slip of the floating dock below the P/Q hoist.  This has not been a designated dock but we have kept the Rescue, an OARS boat, there for several years without paying rent.

The Bess which is owned by David Jackson but may be rowed by OARS members after you've been checked out in it, has been docked in this slip while the Rescue is in maintenance.  Because it is not a club boat, David has agreed to pay the moorage on the Bess.  The Bess is NOT costing OARS anything to dock at the slip.

Bill Mitchell has asked Jack Darnton to investigate the interest in having a mural of Don Hume made.  Don Hume was the Stroke oar on the 1936 University of Washington crew team that went to the Olympics in Germany.  Don was raised on Guemes Island and recently died at age 93.  Robin Pestarino volunteered to investigate the cost, etc. of having the mural designed and made and will have a report for the next meeting.

Bill Epler has asked for a revision of the due date for club dues.  It has been December 31 and Bill would like it to be January 31 for simpler accounting.  Bill would also like to have members mail a check for rowing cards to him (if you don't buy them at the meetings) and then he will leave your rowing card with your name on it in the shelter box.  This will cut down on mailing time and expense.

No other business being presented, Jack called the meeting to a close.

Adjourned at 0815.

Submitted by Robin H. Pestarino

substituting for Simone Spiess

 

OARS General Meeting Minutes, August 18, 2017 at Anacortes Public Library.

President Jack Darnton called the meeting to order at 7:30 a.m. Twelve members were present, including five officers (Jack Darnton, Cathy Schaeffer – Vice President, Bill Epler – Treasurer, Robin Pestarino – Past President, and Simone Spiess – Secretary).

The minutes of August 4, 2017 were read and approved.

Finance:

Treasurer Bill Epler discussed his draft Operating Budget for 2018. Estimated income is $11,100. The boat maintenance scheduled expenses were discussed and will be updated by Bill before the August 22 Board Meeting.

Ship 4081/ OARS Outreach:

 It appears that the Newport 30 has been sold. After payment of the storage fee, there should be a donation of approximately $500 to OARS Outreach.

Cathy reported that the Salish Sea Deaf School has abandoned the idea of purchasing the church across from San Juan Lanes due to the expenses of modifying the structure. The school plans to use Shearwater University  to teach sailing and OARS would continue the rowing instruction this Fall and next Spring.

Scheduling:

The Annual Meeting, when members will vote on the Budget for 2018 and vote on the new slate of Officers, is planned for October 20, at 7:30 a.m., at the home of Cathy Schaeffer.

Community Rows will continue Aug. 25, and Sept. 2 and will be advertised at the end of P-Dock by Christine Mathes. Christine plans to start a mentoring program and has a list of five mentor volunteers.

Cathy Schaeffer has received eleven responses for the Club Picnic on Saddlebag Island in the afternoon of Tuesday, August 22.

Maintenance:

A cover for the Glide, which is now under the Preston, was discussed. There are covers for the inside of each boat and Walt Guterbock may have a tarp that would cover the entire boat.

Bosun Charley Drake has received the bow roller for the Island Star trailer. Charley will work on installation after the meeting and will have to schedule a fitting session in the next two weeks.

Charley reported that the fog horn does not work on the Annie C. The type of horn that is on the Erica is the best solution but this may be hard to find.

Communications:

Jack has been approached about a donation of a six foot fiberglass pram. Though it is not likely that OARS would be interested, Jack will try to obtain a photo and send the information out to the members.

Jack was approached by Bill Mitchell about a mural of Don Hume from the Boys in the Boat. OARS may want to promote such a mural and assist with raising funds.

Jack continues to work with Tristan towards a final version of the rowing video. Cathy has an unedited version which Robin may be able to use for her presentation to Rotary on Sept. 5.

New Business:

Frank Orr offered additional storage space under the bow of the Preston. The Steam Engine group is currently not using this storage area.

Robin reported that the Racing Crew will race against the clock in Port Townsend. The Salish Sea is broken and the Port Townsend Racing Crew has requested that we work with them in the Island Star after our race.

The meeting was adjourned at 8:20 a.m.

The next Board of Directors meeting is August 22 at 10:30 a.m. in the Chamber of Commerce Board Room.

 

Prepared by Simone Spiess, Secretary, August 18, 2017.

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OARS Masters’ Meeting Minutes, August 4, 2017.                 

President Jack Darnton opened the meeting at 7:30 a.m. There were 17 members present, including five officers (Jack Darnton, Cathy Schaeffer – VP, Bill Epler – Treasurer, Robin Pestarino – Past Pres., and Simone Spiess – Secretary). One of the new participants in the Community Rows (Debbie Axley (sp?)) was a guest.

The minutes of the July 21, 2017 General Meeting were read and approved.

Treasurer Bill Epler reported good sales of rowing cards. The balances of the accounts were: Operating Fund - $6,122.44; Capital Fund - $22,600. 84; Oars Outreach -  $3,924.76.

Jack congratulated Skip Dassler on becoming a new Master.

Oars Outreach: Cathy has become a Board member of the Salish Deaf School. Cathy reported that the school will have 14 students this Fall and that the school are considering the purchase of the church across from the Bowling Alley.

Scheduling:

The Annual Meeting will be held October 20 at Cathy’s house.

Christine Mathes reported that there have been five Community Rower. The A-Boards at the end of P-Dock are getting good response. Three new rowers are going out after the meeting.

The Club Picnic on Saddlebag Island is scheduled for August 22. Cathy is recording the responses.

Maintenance:

The Glide has the bottom paint on and will be flipped today. The lettering is scheduled next. The Glide will be stored on the dolly, under the Prescott. The Glide will be used as a backup boat as well as for parades and festival exhibits.

A reminder that we have to leave the workbench at Emerald Marine cleared off before we leave every day.

Torgy Torgersen has put six coats of varnish on the four oars for the Glide. The oars will be used in the Erica.

 Safety:

Skip reminded the Masters to do their annual exercises while the weather is good.

Communications:

Bill Testerman suggested that we might want to explore Facebook to get more exposure for OARS.

New Business:

David Jackson announced that he needs Masters to help on Wednesday, August 9th at 11:30 with the picnic on Saddlebag for the Rumanian Dance Group. Robin, Cathy, Skip, and John Guinn volunteered.

Bill Epler mentioned that a Finance Review of the Treasurer is scheduled for September. Bill invites anyone who would like to participate to contact him.

The meeting was adjourned at 8:00.

 

Prepared by Simone Spiess, Secretary, on August 16, 2017

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OARS General Meeting Minutes, JuLy 21, 2017 at Anacortes Public Library.

President Jack Darnton called the meeting to order at 7:30 a.m. Thirteen members were present, including five officers (Jack Darnton, Cathy Schaeffer – Vice President, Bill Epler – Treasurer, Robin Pestarino – Past President, and Simone Spiess – Secretary).

The minutes of July 7, 2017 were read and approved.

Finance:

Treasurer Bill Epler reported one new member and another expected soon. Jack Darnton requested that all give some thought to items that may have been overlooked and that would be desirable for inclusion in the 2018 Budget.

Mindy Sorensen suggested that it would, for instance, be great to have more of the personal row boats for the next 4th of July Parade. Torgy Torgersen has already prepared the plywood for four more boats. The bill for $80 has been given to Bill Epler. Cathy Schaeffer will organize the painting and decorating.

Torgy suggested that we could spend more on advertising to try and attract new members.

Scheduling:

Jack proposed that the Annual Meeting when we discuss the Budget and vote on Officers, be separated from the Officer Installation.  A motion was made and approved to schedule the Annual Meeting on Friday, October 20 at 7:30 a.m. at a location which is to be determined. The Officer Installation plans will be discussed at the next meeting.

Cathy showed the third place certificate from the City of Anacortes for OARS’ participation in the 4th of July Parade.  Cathy also handed out ribbons to the participants.

Community Rows start today. Mindy has two new rowers and two crew members were recruited from the Racing Team.

The Club Picnic at Saddlebag Island could be on a Tuesday or Wednesday in mid-August. It could include several boats as well as the Elizabeth Bonaventure. Members would bring their own lunch. Seafarers’ Park would be the venue in case of rain. 

John Guinn is planning the Veterans’ Day (Nov. 11) Salute. John would like to take two boats and is looking for crews. John expects that some practice will be needed.

Maintenance:

Work is progressing on the Glide. She has been varnished on the inside and has now been flipped. A crack in the bottom has been evaluated by David Jackson and Andy Stewart. A filler has been recommended.

 

Communications:

Jack Darnton will meet with Tristan for a final check of the rowing video. Robin Pestarino plans to make a presentation about OARS to the Rotary and would like to use the video rather than slides.

 

The meeting was adjourned at 8:00 a.m.

The next Board of Directors meeting is July 27 at 10:30 a.m. in the Chamber of Commerce Board Room.

 

Prepared by Simone Spiess, Secretary, July 23, 2017.

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AGENDA     OARS  General Meeting        July 21, 2017                            

 

Welcome and introductions 

Minutes – July 7, 2017 

Treasurer’s Report/Finance 

Reports and Updates 

• Ship 4081/Youth Outreach 

• Scheduling

        Annual Meeting

        Community Rows

        Club Picnic 

• Maintenance

 Glide and Island Star

 Shelter

 Bosun 

• Safety 

• Communications 

New Business             

OARS Masters’ Meeting Minutes, July 7, 2017.

President Jack Darnton opened the meeting at 7:30 a.m. There were 19 members present, including five officers (Jack Darnton, Cathy Schaeffer – VP, Bill Epler – Treasurer, Robin Pestarino – Past Pres., and Simone Spiess – Secretary).

The minutes of the June 16, 2017 General Meeting were read and approved.

Treasurer Bill Epler reported two new members and the following balances: Operating Fund - $6,317; Capital Fund - $22,410; Oars Outreach -  $3,951.

A discussion followed regarding the Capital Fund.

Walt Guterbock reported that he had performed a critical evaluation of the Shelter to assess its need for funds from the Capital Fund. There are a few pin-holes along the ridge which can be patched but are hard to reach. Walter also researched the history of the shelter frame and the cover.  Walter estimates a new cover for $7,000.- down the road. 

Other points were brought up regarding the Capital Fund;         

[if !supportLists]1.       [endif]The cost of replacement of a boat in case of theft ranges from fifty to seventy thousand.

[if !supportLists]2.       [endif]The dues and rowing card fees are very reasonable by comparison to other forms of recreation.

[if !supportLists]3.       [endif]An eventual financial contribution to the construction of a Small Boat Center.

[if !supportLists]4.       [endif]Two of the boats may need to be replaced in seven or eight years.

[if !supportLists]5.       [endif]The Glide may need replacement of planks and tholepins in about five years

Frank Orr made a motion to continue to set aside 25% of the rowing card fee for the Capital Fund and to revisit this decision in one year. The motion was carried with one person opposed.

Jack thanked all for their thoughts and comments regarding the Capital Fund. Jack plans to have a discussion of the Budget Deficit at the next meeting.

Scheduling:

The Fourth of July Parade went well and Jack thanked all who helped out. A Club Picnic on Saddlebag Island is proposed for late afternoon on a Tuesday in August.

Robin Pestarino reported that the Lake Sammamish race had to be cancelled due to conflicts. The next race is planned for September 8 in Port Townsend.

Maintenance:

Scraping and sanding of the Glide is scheduled for next week. Jack will get the supplies and volunteers.

Torgy Torgersen will varnish the four oars for the Island Star.

 

The meeting was adjourned at 8:10.

 

Prepared by Simone Spiess, Secretary, on July 11, 2017

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AGENDA : OARS Masters’ Meeting            July 7, 2017                       

 

Welcome and introductions 

Minutes – June 16, 2017 

Treasurer’s Report/Finance 

 Capital Budget Reserve

Reports and Updates

• Ship 4081/Youth Outreach

• Scheduling

        Community Rows

 Club Picnic

 • Maintenance

 Glide and Island Star

 Shelter

 Bosun 

• Safety

• Communications

New Business

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OARS General Meeting Minutes, June 16, 2017 at Anacortes Public Library.

President Jack Darnton called the meeting to order at 7:30 a.m. Eleven members were present, including four officers (Jack Darnton, Cathy Schaeffer – Vice President, Robin Pestarino – Past President, and Simone Spiess – Secretary).

The minutes of June 2, 2017 were read and approved. The corrected minutes of May 19, 2017 were also approved.

Finance: Jack Darnton mentioned the deficit in the budget and plans by Bill Epler to discuss this at the upcoming Board of Directors meeting on Tuesday, June 27.

Ship 4081 / Youth Outreach: Cathy Schaeffer attended the graduation. Certificates were given to the students. The program will start back up in the Fall. A long article with great stories and photos was published in the Anacortes American Newspaper as well as on the GoAncortes website.

Scheduling: Cathy Schaeffer will be in charge of the 4th of July Parade participation which will be similar to last year. We will tow the Glide (with grandchildren) since it is already out of the water. The banner encouraging to ‘Wear your Life Jacket’ will be used again.

Maintenance: Bosun Charley Drake will purchase a stiff brush and encourage crews to clean their shoes so that we avoid mud and pebbles in the boats, which was evident when we had the The Island Star out for the Waterfront Festival. A lot of gunk had to be cleaned out.

The trailer for the Island Star requires modifications to accommodate the length of the boat. Charley and Skip have made several attempts but do not have a solution at this time. Since Port Townsend plans to have a crew to race against the Island Star on September 8, a solution will be needed soon. 

Safety: Skip Dassler has updated the rowing schedule and Bill Testerman will update the website soon.

Communications: Jack Darnton has been in communication with Tristan and expects to have the Video before Tristan graduates next week.

New Business:

Community Rows will start July 21 and run four Fridays at 8:30 a.m. Christine Mathes will be in charge of the program. Christine also asked for volunteers to mentor new rowers.

Robin Pestarino stated that the Lady Oars Racing team is committed to race the Port Townsend crew of the Salish Star on September 8.

The meeting was adjourned at 8:10 a.m.

The next Board of Directors meeting is on June 27 at 10:30 a.m. in the Chamber of Commerce Board Room.

 

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OARS Master Meeting Minutes, June 2, 2017 at the Anacortes Public Library

President Jack Darnton called the meeting to order at 7:30 A.M. There were 11 members present  including one officer (Jack Darnton, President). As there was not a quorum no official actions could be  taken at the meeting.

The minutes of the May 19, 2017 General Meeting were read and the following corrections were  suggested. In the report of the sale of the Newport 30 it should read “David Jackson came in early to report to Jack that the donated Newport 30 has been tentatively sold. The pending sale for $4,000 is  being held with a $100 deposit.” In the Sister Cities event “Saddleback” should be corrected to  “Saddlebag”. Under Communications Cathy Schaeffer not Jack Darnton posted the sign at the Bowling Alley. Approval of the minutes will be requested at the June 16, 2017 meeting.

Treasurer’s Report – Jack Darnton provided the report as submitted by Treasurer Bill Epler. The funds  from Crew 4081 and expenditures for the Youth Outreach program have been separated into a separate  fund titled OARS Outreach. As of May 31, 2017 the balance for the Operating Fund is $6,452.32, the  OARS Outreach balance is $3, 451.42, the Capital Fund Balance is $20,414.26.Jack reported that the Board will be discussing the declining balance in the Operating Fund and possibly looking into collecting dues in January instead of December so that dues revenue will be reported in the year that they are intended to cover the expenses. Jackie Boss suggested that this may delay collection from snow birds. It was also suggested that this year is an anomaly as the winter weather prevented many of the rows which resulted in reduced row card sales, a major revenue in the budget.

Reports and Updates

Waterfront Festival – Charley Drake reported that the Island Star will be pulled today and the new trailer fitted to the boat and then the boat will be washed (probably at the car wash). Cathy Schaeffer is in charge of scheduling and setup for the booth. Mindy Sorenson said that she understood that there are sufficient volunteers to cover the event.

Messabout – Jack reported that there were about 20 volunteers that assisted with the event. Beth Bell, Andy Stewart and Cathy Schaeffer did a lot of the work and are to be commended for how well OARS was represented.

4th of July Parade – Jack reported that we will discuss our participation in the event at the next meeting.

Maintenance – Jack reported that there have been 45 responses to the survey. The Glide will be worked on this summer.

Safety – Skip Dassler reported that he is working on the row schedule. Several of the masters have given him updated information and he will be contacting the rest of the masters. It was suggested that the Elizabeth Bonaventure also be added to the schedule.

Communications – Jack Darnton reported that he has worked with Tristin Munich, the videographer at Anacortes High School, and the video is about ready to be posted to You-tube. Permission has been received to add some of the drone video of the Lady OARS practice row. Jack passed around a card to thank Tristin for the work he has done and will add a gift card (not from OARS funds) as Tristin will not receive any of the funds being paid to the school for the video.

There was no update on the possible donation of an open water shell to the club. Jack is concerned that the shell will not meet club’s needs and may not happen.

New business – Jackie Boss reported that some of the crews have enjoyed watching seals play with the oars on some rows. Masters were reminded that seals can and have done damage to the oars so please do not allow or encourage seals to approach the boats.

Jackie also reported that the Romanian dancers, who have a long friendship with the Anacortes Sister Cities Association, are coming in August. A fundraiser dinner for the troupe will be held on August 2. A handout was available for those interested.

The meeting was adjourned at 7:55 AM.

All hands quickly took care of the tables and chairs.

Prepared by Marilyn Sollers, Substitute secretary. June 2, 2017

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OARS General Meeting Minutes, May 19, 2017 at the Anacortes Public Library.

Corrections as noted in the June 2, 2017 minutes.

President Jack Darnton opened the first meeting at the Anacortes Public Library at 7:30 a.m. There were 17 members present, including four officers (Jack Darnton, Cathy Schaeffer – VP, Bill Epler – Treasurer, and Simone Spiess – Secretary).

The minutes of the May 5, 2017 Masters’ Meeting were read and approved.

Open Water Rowing Shell donation: Jack Darnton reported that this shell has been offered to OARS as a donation. For the moment, the owners have decided that they want to try to sell the shell. There is a disinterested partner involved in the ownership. Bill Testerman will take a look at the shell on his next visit to Guemes.

Unscheduled Rows: Skip Dassler volunteered to be the Scheduler. He will contact Jim Laurel for the format of the forms that have to be completed. The Log Book in the shelter has to also be completed.

Treasurer Bill Epler reported that more rowing cards are being sold.

Ship 4081:

Cathy Schaeffer reported that Joan Pringle of the Anacortes American will come to the next row to take pictures. There are two more rows scheduled before summer vacation. Graduation is June 9 and Cathy has prepared certificates of ‘Able Bodied Seamen – Rower’ for each.

David Jackson came in early to report to Jack that the donated Newport 30  has been tentatively sold. The pending sale for $4,000.- is being held with a $100 deposit.  A discussion and motion followed about the need to keep these Crew 4081 / Youth Program funds identified separately. Jack Darnton proposed that this could be part of the mid-year review by the Treasurer. A motion was carried unanimously to table the discussion and motion until June.

Scheduling:

Messabout: Cathy Schaeffer has rosters for Messabout and the Waterfront Festival. Messabout on Saturday, May 20, will have two boats for community rows with three crew and a master in each boat. Jack Darnton will be on the dock to assist with docking. Skip Dassler has a roster for Lift Operations instruction on Friday, May 19 at 5 pm and for Saturday, May 20 Lift Operations. Beth Bell reminded all of the Potluck at 12:30 p.m.

Waterfront Festival: The Island Star will be pulled on Friday, June 2 for Waterfront Festival. Bosun, Charley Drake plans to fit the trailer at that time. The organizers would like to have more old boats in the Festival if we know of any. Robin reported that the Festival will not have dock space for the Elizabeth Bonaventure near the Port Office. The Seafarers Park Docks will not be used by the Festival. Beth Bell suggested that the docking space for the Quick and Dirty Boat building can be used until 3:30 p.m.

Sister Cities Cities event – August: David Jackson been approached to provide rides in the Elizabeth Bonaventure and gigs to Saddlebag Island for a picnic for Romanian guests from Sister Cities on August 9. A motion was unanimously approved to proceed.

Maintenance:

Beth Bell reported that the Anacortes Yacht Club facility is ten feet high and would not allow the oars to be varnished in a vertical position. The Yacht Club could make the space available for up to two weeks.  

Jack Darnton reported that so far he has received a dozen responses to his July maintenance project survey. Jack expects to be able to form maintenance teams based on the feedback.   

Communications:

Jack Darnton has seen the first edit of the Rowing Video. It is quite good and lasts six and a half minutes. Jack will look into further editing. The video would reside on YouTube and we could have a link from the OARS website.

Bill Testerman has updated the calendar on the website to show the new meeting location at the Anacortes Public Library.

Cathy Schaeffer posted a sign at the Bowling Alley about the change to the Anacortes Public Library. Jack Darnton gave our waitress, Kim, a card to thank her for her good service with a fifty dollar tip. Kim was disappointed that we have moved. Jack made three attempts to reach the owners of the Bowling Alley without success. He left a letter with a check for our meeting fee of $25 for May.

New  Business:

Rudi Gahler inquired about plans for a workspace as part of the Anacortes Small Boat Center. Robin explained that these have been put on hold.

Walt Guterbock reported that the Port Director, Dan Worra, told him that there were no plans to move the shelter from its current location.

The meeting was adjourned at 8:10 a.m. Everyone put away the chairs and tables in five minutes!

The next Board meeting is Tuesday, May 23, at 10:30 a.m. in the Chamber of Commerce Board Room.

Prepared by Simone Spiess, secretary, May 20, 2017, and corrected June 15, 2017.

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AGENDA     OARS General Meeting          May 19, 2017                           

 

Welcome and introductions 

Minutes – May 5, 2017

 Open Water Rowing Shell donation

 Unscheduled Rows

 Treasurer’s Report/Finance

 Reports and Updates

 • Ship 4081

 • Scheduling

Messabout May 20 

Waterfront June 3-4

4th of July Parade

Sister Cities event - August

• Maintenance

Glide and Island Star

Shelter

Bosun

Safety

• Communications

Rowing Video

New Business.

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OARS Masters’ Meeting Minutes, May 5, 2017.

President Jack Darnton opened the meeting at 7:30 a.m. There were 19 members present, including four officers (Jack Darnton, Cathy Schaeffer – VP, Bill Epler – Treasurer, and Simone Spiess – Secretary).

The minutes of the April 21, 2017 General Meeting were read and approved.

Treasurer Bill Epler reported normal expenses in the month of April and fewer Rowing Card Sales due to poor weather conditions. The balance in the Operating Fund is $9,862.26 and the Capital Fund has a balance of $22,140.32. Bill plans to prepare a mid-year checkpoint of the club finances.

Change in meeting locale to Anacortes Public  Library: Changing the two monthly meetings from the Bowling Alley to the Anacortes Public Library would have the advantage of saving the $600 meeting fee. It would also mean that there would be no coffee or food service and that we would be responsible for setting up the meeting room and returning the room to its original status. Cathy Schaeffer as VP offered to take on responsibility for collecting the key on Thursdays. The library meeting room is available for the next twelve months. Several members expressed their fondness of the Bowling Alley, the long tradition of meeting there, and the friendly staff with the convenience of breakfast service.

A motion to change to the Anacortes Public Library meeting room starting May 19, 2017 was carried unanimously.

A notice of the change will be sent to members by email. Stickers will be needed for our brochures to show the new meeting location. A sign will be posted at the Bowling Alley on May 19 to show the new meeting location. It was agreed that members will bring their own coffee. Jack circulated a card for our server, Kim, which all signed and contributed to a mid-year tip for her service.

Ship 4081: A motion was carried unanimously to spend $145 on two new life jackets and $100 on a distress light and flag for the Elizabeth Bonaventure.

Scheduling: Cathy circulated sign-up rosters for Messabout and the Waterfront Festival. Messabout on Saturday, May 20, will have two boats for community rows with three crew and a master in each boat. Skip Dassler has a roster for Lift Operations instruction on Friday, May 19 at 5 pm and for Saturday, May 20 Lift Operations. The Island Star will be pulled on Friday, June 2 for Waterfront Festival. Bosun, Charley Drake plans to fit the trailer at that time.

Maintenance: Torgy mentioned the four oars that have been prepared for varnishing by Jack Middleton. Beth Bell will check whether the Anacortes Yacht Club may have space that can be used for a short period of time to complete the varnishing of the oars. Ideally the oars would be vertical and it would take five to seven coats of varnish. Bill Epler mentioned that Jack may be able to accommodate the oars for the varnishing project.

Safety: The Elizabeth Bonaventure incurred a small ding while docking the Annie C. as reported by Betty Kuhn. Cathy will apply undercoating to repair the damage.

Skip will start following up on the two year safety checks and the review of the procedures manual by the Masters.

Communications: Bill Testerman complimented Vicki O’Brien on the May issue of the Tholepin.

New  Business: Beth Bell reported that the contract for the position of Sailing Director is being reviewed by legal council for the City of Anacortes. Beth expects that the City of Anacortes will have the sailing program through the Parks and Recreation Department this year and that the new Director function will be implemented next year.

Beth asked for volunteers to distribute posters for Messabout and for assistance on June 3 from 9-9:30 with the setup of the tents for the Quick and Dirty Boat Builders. Several members signed up.

The meeting was adjourned at 8:10 a.m.

Prepared by Simone Spiess, secretary, May 5, 2017.

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AGENDA     OARS Masters’ Meeting      May 5, 2017                               

 

Welcome and introductions

Minutes – April 21, 2017

Change in meeting locale to Anacortes Public Library

Treasurer’s Report/Finance

Reports and Updates

• Ship 4081

• Scheduling

Messabout May 20 

Waterfront June 3-4

4th of July Parade

• Maintenance

Glide and Island Star

Shelter

Bosun

• Safety

• Communications

Rowing Video

New Business

...............................................................................................................

OARS General Meeting Minutes, April 21, 2017

Jack Darnton, President opened the meeting at 7:30 a.m. There were 12 members present, including three officers (Jack Darnton, Cathy Schaeffer – VP and Simone Spiess - Secretary). Members introduced themselves. There were no guests.

The minutes of the April 7, 2017 meeting were read and approved.

Reports and Updates

Ship 4081:

Cathy could use more volunteers for the Monday morning 10-12 row. Another Master would  be helpful.  David Jackson reminded all that he plans to take the Elizabeth Bonaventure out for a sail on Sunday, April 23 at 2 pm. Cathy has invited the Salish Sea Deaf School students.

Scheduling:

Messabout – Skip Dassler and Cathy have their plans in place.

Waterfront Festival June 3&4 – The Island Star will be pull on Friday, May 2. Torgy Torgersen  suggested cleaning the boat with a pressure washer and brushes. The dolly will be used to walk with the boat from the lift to the festival booth.

Maintenance:

Torgy reported that Jack Middleton has prepared the four oars for the Glide for varnishing. Cathy could make space in her garage. Boshie Morris will talk to Don Rohlfing about the project.

Boshie has repaired the zipper in the south-east door. This corner has worn out fabric and Boshie will look into applying an adhesive Dacron patch to that area. Boshie also suggests that a dowel to connect the center of the two PVC pieces in the west curtain would be better than the current rope. Jack will mention this suggestion to the Guterbock team.

Bosun – Charley Drake mentioned that the Island Star still needs to be fitted to the new trailer.

Safety:

Skip has this covered. Cathy will inquire about the Salish Deaf School’s liability policy.

 

 

Communications:

Jack reported that the Rowing Video Project is proceeding. David Pratt’s original script is being used as the basis for the video.

Bill Testerman inquired about releasing the video on ‘YouTube’.  Jack believes that this will be possible.

New Business

John Guinn reported that the Port Advisory Committee is focused on matters which do not affect OARS at this point.

The meeting was adjourned at 8:00 a.m.

 

Prepared by Simone Spiess, April 23, 2017.

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AGENDA     OARS General Meeting        April 21, 2017                        

 

Welcome and introductions

Minutes – April 7, 2017

Treasurer’s Report/Finance

Reports and Updates

• Ship 4081

• Scheduling

Messabout May 20 

Waterfront June 3-4

• Maintenance

Glide and Island Star

Shelter

Bosun

• Safety

• Communications

Rowing Video

New Business

.........................................................................................................

OARS Masters Meeting Minutes, April 7, 2017

Cathy Schaeffer, Vice President opened the meeting at 7:30 a.m. There were 14 members present, including three officers (Cathy Schaeffer – VP, Bill Epler – Treasurer, and Simone Spiess  - Secretary). Members introduced themselves. There were no guests.

The minutes of the March 17, 2017 meeting were read and approved.

Treasurer Bill Epler reported little rowing activity in March. The March 31, 2017, balance in the Operating Fund was $10,188.58 and in the Capital Fund $22,060.32. A check for $100.- was given to Beth Bell for the Anacortes Small Boat Center’s Messabout.

Reports and Updates

Ship 4081:

 David Jackson has sent a letter to the Coast Guard to report that OARS will give up the School Ship Status of the Elizabeth Bonaventure. Beth Bell mentioned that Kevin Pratt from Youth Dynamics is interested in a School Ship for an Outward Bound type program in the future.

David reported that the Capsize Drill is scheduled for May 15. David also mentioned that there are a number of Long Boats like the Elizabeth Bonaventure in the Puget Sound area.

Cathy reported that the students from the Salish Deaf School will use the gigs and wherries in the coming weeks. The coming Monday, Frank Orr will familiarize the students with the boats while along side. Cathy is looking for a volunteer to teach Navigation.

Scheduling:

Messabout – Skip Dassler and Andy Stewart will have a training session on Lift Operation on Friday, May 19, from 5 – 5:30 p.m. Volunteers on Saturday, May 20, will be scheduled over five periods of two-hours each. Cathy Schaeffer will have a sign-up sheet for volunteers for the Community Row. David Jackson will have a sign-up sheet for the Elizabeth Bonaventure volunteers.

Waterfront Festival June 3&4 – a sign-up sheet for volunteers to work in the booth will be circulated. The Glide will not be used due to maintenance schedule changes. The Island Star will be pulled out of the water and cleaned prior to the festival.

Maintenance:

The Glide is now scheduled for maintenance in July.

The shelter needs a repair of the zipper in the southeast corner door.

Bosun – Marty Foot reported for Charley Drake that the aluminum trailer was fitted for the Annie C. on Friday, March 31.

Safety:

Liability Insurance – Bill Epler inquired about our liability insurance coverage with our Scott Richards Insurance agent. OARS members are covered for liability if sued by someone other than an OARS member. OARS members sign a ‘Hold Harmless Waiver’ which addresses liability among OARS member. The Salish Deaf School students and their parents have signed this waiver. The agent will look into obtaining more comprehensive accident insurance but expects such a Sports Policy to carry a premium in the range of $1000 to $1500.  

Cathy will inquire about the Salish Deaf School’s liability policy.

Communications:

Vicki O’Brien brought copies of the April issue of the Tholepin, featuring Skip Dassler,  to the meeting.

Rowing Video – no news.

New Business

Beth Bell reported that the Messabout is making good progress including recruiting more sponsors.

Beth also mentioned that the City of Anacortes has posted the position of Sailing Director. Fund raising and pledges for the Sailing Director position are in excess of $27,000. A Letter of Intent with the City of Anacortes is being prepared.

The meeting was adjourned at 7:50 a.m.

Prepared by Simone Spiess, April 17, 2017. 

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AGENDA     

OARS Masters’ Meeting                              April 7, 2017

Welcome and introductions – Cathy Schaeffer, VP

Minutes – March 17, 2017

Treasurer’s Report/Finance - Bill Epler, treasurer

Reports and Updates

• Ship 4081

• Scheduling

Messabout May 20 

Waterfront June 3-4

• Maintenance

Glide and Island Star

Shelter

Bosun

• Safety

Liability Insurance

Communications

Rowing Video

New Business

................................................................................................................................

OARS Meeting Minutes, March 17, 2017

President Jack Darnton opened the meeting at 7:30 a.m. There were 13 members present, including five officers (Jack Darnton, Cathy Schaeffer – VP, Bill Epler – Treasurer, Simone Spiess  - Secretary, and Robin Pestarino – Past President). Members introduced themselves. There were no guests.

The minutes of the March 3, 2017 meeting were read and approved.

Treasurer Bill Epler expressed concern that the cost of color copies of the Tholepin is running about $90 a month compared to our budget of $30. Extra color copies of the Tholepin had been printed for the meeting with the Board of the Salish Sea Deaf School. Jack Darnton will discuss the choices of the printing in color vs black and white vs reading the Tholepin on-line with Vicki O’Brien, the editor.

Unfinished Business

The vote on the Budget Adjustments for Crew 4081/Salish Sea Deaf School was delayed until after the end of April Board meeting with Chris Anderson from the Boy Scouts of America regarding his ideas for Crew 4081 and the School Ship Status of the Elizabeth Bonaventure. 

Reports and Updates

Ship 4081: Bill Epler wil check with our insurance agent regarding the coverage of our liability insurance.

Scheduling:

Messabout May 20: Walter Guterbock offered to assist Skip Dassler 

Tags: minutes agenda 2017