Secretary Agenda & Meeting Minutes, Nov 2016 - Dec 2017

Minutes  of OARS Masters’ Meeting, December 1,  2017 @ Anacortes Public Library.

In attendance: Jack Darnton - President, Cathy Schaeffer – Vice President, Peter Heffelfinger – Vice President Elect, Bill Epler – Treasurer, Marilyn Sollers – Treasurer Elect, Simone Spiess – Secretary, and nine members.

At  7:30 a.m., Jack welcomed all to the meeting.

The minutes of the November 17, 2017 General Meeting were read and approved.

Treasurer Bill Epler reported on the financial activity in November. The Balance in the Operating Fund is $4,356.03,  the Capital Fund is $23,736.84, and the Outreach Fund is $4,874.79.

The proposed donation of $200 to the Racing Team was discussed at length and tabled for review next year.

Committee Chairs and Volunteers: Cathy announced that Mindy Sorensen will serve as Membership Chairperson.

 Ship 4081/Youth Outreach: no news.

Scheduling: Jack mentioned the Decorated Dinghy Parade on December 2 and suggested that there may be an opportunity to participate in this event if it is held again next year.

Maintenance: David Jackson reported that Walt Guterbock will fix the hole in the shelter roof when the cover is removed for washing on 2018.

Safety:  Skip Dassler mentioned that he has emailed Masters about annual exercises and two year exams while continuing to update his matrix of Masters’ qualification dates.  

Communications:  Jack reported on the November 18 Anacortes Small Boat Center Meeting. The organization wants reach out to the community with access to the water and opportunities to enjoy boating. The Messabout may be expanded to include a keynote speaker. Monthly Wednesday Night community rowing opportunities may be organized during the summer racing season. Beth Bell hopes that upcoming meetings with the High School Foundation and the City of Anacortes will add clarity to the 2018 Youth Sailing Programs. While thanking OARS for support of the ASBC, Beth pleaded for an OARS team in the Quick & Dirty Boat Building Contest at the 2018 Waterfront Festival.

New Business: Simone reminded all that OARS T-Shirts were on sale at $5.00 off.   

The meeting was adjourned at 8:08.

 

Prepared by Simone Spiess, Secretary, December 8, 2017.

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AGENDA     OARS Masters’ Meeting    December 1, 201 7                                

                                   

Welcome and Introductions

 Minutes – November 17, 2017

 Treasurer’s Report/Finance – Bill Epler

 ·      Lady Oars -  $200 contribution

 

Reports and Updates

   Committee Chairs/Leads/Volunteers – Cathy Schaeffer

 • Ship 4081/Youth Outreach – Cathy Schaeffer

 • Scheduling   

              Decorated Dinghy Parade – Jack Darnton               

 • Maintenance

Boats

Shelter – Guterbocks

Bosun – Charley Drake

 • Safety – Skip Dassler

 • Communications – Jack Darnton

 New Business

 

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Minutes  of OARS General Meeting, November 17, 2017 @ Anacortes Public Library.

In attendance: Jack Darnton - President, Robin Pestarino – Past President, Bill Epler –Treasurer, Simone Spiess – Secretary, Peter Heffelfinger – Vice President Elect, Marilyn Sollers – Treasurer Elect, Priscilla Legg – Secretary Elect, and four members.

At  7:30 a.m. Jack welcomed all to the meeting.

The minutes of the November 3, 2017 Masters’ Meeting were read and approved.

Treasurer’s Report/Finance:

Bill Epler reviewed the financial status. Jack summarized the Installation Event at the Majestic. Mindy reported collection of $650 at the door. Jack concluded that the net expense of the Annual Meeting and the Installation Event was  approximately on budget. We expected total cost of $300 in the 2017 Budget.

Mindy also reported a donation of $100 from Shearwater University, Phyllis Woolwine. A motion was carried unanimously to earmark this donation for the Youth Outreach Fund.

Bill Epler reported an anonymous donation of $200. A motion was carried unanimously to designate this donation for the Capital Fund.

Jack reported on his discussions with Donn Wilson about a proposed $200 donation. It was agreed that this donation  should be tabled pending an appropriate recipient.

Reports and Updates:

 Ship 4081/Youth Outreach: The guests from the Salish Sea Deaf School enjoyed the Installation Event and were surprised about being included in the slide show.

Robin requested that a review the use of the Ship 4081 designation for the program. After some discussion of alternative names, Jack proposed that this review should be taken up by the new Board in January. 

Scheduling: The Veterans Day Salute had to be abandoned due to high wind and wave action.

The feedback from the Installation Event was very positive. Some attendees missed out on the most popular food items.    The Slides and the new Rowing Video were very well received. Jack and Bill Testerman will look into adding the sixty-five slides to the Photo Gallery on our website. A link to the new Rowing Video will also be added the website.

Maintenance: Bosun Charley Drake reported no concerns.

Communications: Jack discussed his attendance at the upcoming Anacortes Small Boat Center meeting on November 18. An update is expected on the status of the Sailing Director position and the funds that were donated for that position. Robin emphasized that the ASBC is an organization that acts as an advocate with the City of Anacortes for groups such as OARS. The continued accommodation of the Boat Shelter is one of our main concerns.

The meeting was adjourned at 8:07 a.m.

Prepared by Simone Spiess, Secretary, November 19, 2017.   

 

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AGENDA OARS General Meeting November 17, 2017  7:30 a.m Anacortes Library                                                     

Welcome and introductions

Minutes – November 3, 2017

Treasurer’s Report/Finance – Bill Epler

Reports and Updates

 ·      Committee Chairs and Volunteers – Cathy Schaeffer

 • Ship 4081/Youth Outreach – Cathy Schaeffer

• Scheduling

        Veterans’ Day Salute – John Guinn

        Installation Event – Jack Darnton                                            

• Maintenance

Shelter - Guterbocks

Bosun – Charley Drake

* Safety – Skip Dassler

• Communications – Jack Darnton

 New Business

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Minutes  of OARS Masters’ Meeting, November 3,  2017 @ Anacortes Public Library.

In attendance: Jack Darnton - President, Cathy Schaeffer – Vice President, Simone Spiess – Secretary, thirteen members, and one guest: Robb Nichols.

At  7:30 a.m., Jack welcomed all to the meeting.

The minutes of the October 20, 2017 Annual Meeting were read and approved.

Bill Epler’s Treasurer’s Report was read and explained by Jack. The balance in the Operating Fund is $4,677.04,  the Capital Fund is $23,266.84, and the Outreach Fund is $4,924.76.

Committee Chairs and Volunteers: Cathy announced that several Committee Chairs and leads have agreed to serve another year:  Bosun – Charley Drake, Safety – Skip Dassler, Website – Bill Testerman, Communications – Jack Darnton. Cathy will check with the Guterbocks regarding the Shelter Maintenance and she will also be looking for more  volunteers.

 Ship 4081/Youth Outreach: Cathy reported that the Sailing and Steering lessons went well but take more time than anticipated. The logistics of boarding at the Seafarers’ Memorial Park Dock by the Salish Sea Deaf School crews are accommodated by ending the previous row there and then the OARS crew walks back to the Shelter. Frank commented how well the young rowers are managing in the coxswain positions.

Jack reported that he has been contacted by David Pratt of Youth Dynamics about using the Bonaventure for their program. Jack believes that David has a promising vision for the use of the boat.

Scheduling:

Veterans Day Salute – John Guinn recruited Mindy for fill the last spot in the boats. The current is reasonable. Everything depends on the wind. The salute is scheduled for 12:20 p.m. on Saturday, November 11.

 Installation Event – Jack reports that fifty-one confirmations have been received. The event will be in the Majestic’s new building. A reminder will be sent just before the November 16 event.

Board Meetings – there will be no Board Meeting in December. The next Board Meeting will be on Tuesday, November 28, at 10:30 a.m. at the Chamber of Commerce.  

Maintenance: Bosun Charley Drake reported that all is well.

Safety:  Skip Dassler introduced a spreadsheet that will allow him to keep track of the due dates for retesting of Masters after two years and five years.

Communications:  Jack will attend the November 18 Anacortes Small Boat Center Meeting as the OARS representative. Jack also reported that he has spoken with Donn Wilson about the planned donation to an organization such as the Anacortes Schools Foundation or the Small Boat Center in OARS name.

New Business: Marilyn Sollers supported Torgy Torgersen’s emphasis on the use of a proper cleat hitch to secure the boats since the variety of incorrect knots being used are much harder untie.  

The meeting was adjourned at 8:00.

Prepared by Simone Spiess, Secretary, November 15, 2017................................................................................................

AGENDA       OARS Masters’ Meeting     November 3, 2017      Anacortes Library

                                                                    

Welcome and introductions

 Minutes – October 20, 2017

 Treasurer’s Report/Finance – Bill Epler

 Reports and Updates

       ·      Committee Chairs and Volunteers – Cathy Schaeffer

 • Ship 4081/Youth Outreach – Cathy Schaeffer

 • Scheduling

        Veterans’ Day Salute – John Guinn

        Installation Event – Jack Darnton 

        Board Meetings – Simone Spiess

 • Maintenance

Shelter - Guterbocks

Bosun – Charley Drake

 • Safety – Skip Dassler

 • Communications – Jack Darnton

 New Business

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OARS October 20, 2017 Annual Meeting @ Cathy Schaeffer’s home.

In attendance: Jack Darnton - President, Cathy Schaeffer – Vice President, Simone Spiess - Secretary and twelve members.

Shortly after 7:30 a.m., Jack welcomed all to the Annual Meeting. 

he minutes of the October 6, 2017 General Meeting were read and approved. Torgy Torgersen updated the Maintenance information about Island Star oars by explaining that David Jackson had donated thinner leather to replace the current leathers on the oars. Thus no shaving will be needed.

* The 2018 slate of Executive Officers was approved with a unanimous vote. These are the 2018 Executive Officers: President: Cathy Schaeffer, Vice President: Peter Heffelfinger, Treasurer: Marilyn Sollers, Secretary: Priscilla Legg, Past President: Jack Darnton.

* The changes to the ByLaws were approved with a unanimous vote. The following are the revised Articles:

Article III Membership shall be open to anyone who is in sympathy with OARS’ mission, and who pays the prescribed annual dues. The membership year runs concurrently with the fiscal year, which is January 1 through December 31. Annual dues are payable January 31.

Article V The Board of Directors may commit the expenditure of OARS funds up to a limit of two hundred dollars ($200) per item for unbudgeted items without further authorization.

Article VI Any unbudgeted disbursements of more than two hundred dollars ($200) must be approved by a vote of the membership.

* The 2018 Operating, Capital and Outreach budgets were approved.

The following comments were made during the discussion: Beth Bell pointed out that there appeared to be no funding for Outreach. David Jackson mentioned that there are still boats to be sold that had been donated to Outreach. Jack noted the fund has a $4,924 balance. Boshie Morris brought up her recommendation to review the Family Membership category. Beth Bell recalled that a donation of $100 had been made to the Waterfront Festival in previous years.

* Reports and Updates:

Outreach/Ship 4081: Cathy Schaeffer expects to hear at today’s board meeting how many staff and students from the Salish Sea Deaf School will be able to attend the Officer Installation event on November 16. 

Safety: Skip Dassler reprted that the Masters’ annual practical exercises are fifty percent complete. There is one new Master candidate in the program.

Communications: John Guinn reported that the port’s Marine Advisory Committee will have an Open House on Thursday, November 30, at 5:30 to present the plan for an Event Center in the North Basin.

John also reported on the plans for the Veterans Day, Saturday, November 11, salute. John has two crews lined up and is waiting for timing details from the organizers of the event. John is looking for a person who will attend the port event and communicate its progress so that the boats can be in place at the proper time.

Jack Darnton reviewed the plans for the Officer Installation Event on Thursday, November 16. Everything is arranged with the Majestic Hotel. Jack would still like to receive more pictures of the crews. He anticipates about fifty attendees and promises the unveiling of the rowing video, a slide show and drawings for goodies. Donations of goodies are welcome.

* New Business

Chuck Ackerman commended all the people involved with the running of OARS including the officers. Chuck mentioned the accomplishment of the revisions of the ByLaws, the maintenance of the boats and the good and enjoyable participation of all members in these activities.

Peter Heffelfinger made a motion to donate two hundred dollars ($200) to the Donn Wilson Scholarship for Engineering Students. The motion passed unanimously. Peter will take care of the details.

The meeting was adjourned at 8:20 a.m. The next Board meeting will be Tuesday, October 24, at 10:30 a.m. at the Chamber of Commerce.

Prepared by Simone Spiess, Secretary, October 20, 2017

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OARS October 6, 2017

General Membership Meeting

Anacortes City Library

0730-0800

In Attendance:  Jack Darnton, Cathy Schaeffer, Bill Epler, Robin Pestarino – Executive Board

plus a quorum  of members.

Agenda


  1. Call to Order – Jack Darnton called the meeting to order at 0730

  2. Guest -  Jim Donovan

  3. Minutes of September read and approved as presented.

  4. Treasurer/Finance – Bill Epler reported the balance of the Operating Account is $5,314.92; the Capital Account balance is $23,062.84; the Outreach Account balance is $4,925.76.

Two oars have been budgeted at $1,600 and Andy at Emerald Marine will make those for us.

Bill and Jack discussed the proposed 2018 Budgets – Operating, Capital and Outreach.  In the Capital Budget, two oars have been budgeted at $1,600 and Andy at Emerald Marine will make those for us.

Marilyn Sollers reported that she reviewed the 2017 account records and found them in good order and ready to move forward into the 2018 year.

  1. Boshie Morris requested the budgets from 2016, 2017 and the proposed 2018.  Jack explained all was being sent out today as it is 14 days before the membership is asked to vote on the proposed 2018 budget.  An email with all information will be sent to all members in good standing today.  The vote will be taken on Friday, October 20, at the Annual Meeting being held at Cathy Schaeffer's house at 0730.

  2. Budget adjustments for Crew 81/Salish Sea Deaf School were discussed to reflect the $250 budgeted.

  3. Boshie asked why her request to consider the Village Pizza, owned by member Mickey Field, was never followed up.  Jack said he was comfortable at the library but the next administration could change to the Village Pizza building.  Boshie reported it was free, coffee was available and opened for us at 0730 on Fridays.

  4. Officer Installation, Thursday, November 16, 5:30 PM, Majestic Hotel; cash & checks will be accepted at the door for the $10.00 per person charge – Mindy volunteered to be the receptionist at the door and take the money as she checked in the RSVP attendees.  There will be a cash bar, no carry-in food or beverages.  Cathy Schaeffer asked about inviting the staff and students to the meeting.  The motion was tabled until next meeting so she could get more information as to how many would be coming.

  5. Peter Heffelfinger suggested the organization give a honorarium to Donn Wilson's foundation for engineering students.  He will find out more information for us to act upon.

  6. Maintenance:  the oars on the Island Star need to be shaved under the leathers to fit the oarlocks. Torgy is in the process of doing that and will return the oars ASAP.

  7. Torgy told us Bob Dusenberry passed recently; Bob supervised the making of the wooden oars for the Annie C when she was new.  Also, Ivar Dolph is moving to Port Townsend after 16 years of rowing with the same crew.  Boshie will have the large wooden OARS sign down at the PQ dock to have a picture made of the crew that has been together for 16 years.  Jack will take the photo.

  8. Robin reported the Lady OARS had their last race of the season at Lake Samish on September 23.  The crew was put into the wrong category with two sculls and came in 3rd place in that category.

  9. Having no other business, Jack closed the meeting at 0810.

 

Submitted by Robin H. Pestarino                                             Substituting for Simone Spiess, Secretary

 

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OARS Minutes

September 15, 2017

 Anacortes City Library

Meeting called to order by President Jack Darnton at 0730

Jack welcomed everyone.   We had no visitors.

The officers present were Jack Darnton, Cathy Schaeffer and Robin Pestarino.  We had a quorum of members.

Minutes from September 1, 2017 were read and approved.

Jack gave an update of the Treasurer's proposed 2017-2018 budget as well as the monthly finances with the new column Year-To-Date (YTD) now being included each month.

Committee and Updates:

1.  Racing Team – Robin Pestarino and Cathy Schaeffer reported the Lady OARS went to Port Townsend to race in the Island Star against the Port Townsend team in the Salish Star.  The Salish was in need of maintenance and the PT crew could not race.  The Lady OARS raced well and brought home the trophy again. The last race of the season is September 23 at Lake Samish.

2.  Bosun – Charley Drake thanked Jim Redding for letting OARS borrow his wheeled stern assembly so the Island Star would not drag going on-and-off the ferries at Port Townsend.

a)  Jack informed us that the shoe scraper is now installed at the upland end of the P/Q Dock walk way by the trashcan.  Be sure to use it to save our boats.

b)  Chuck Ackerman has noticed several rubbed spots on the shelter.  Walt Guterbock is aware of these areas and will reinforce them with extra shelter fabric glued on.

c)  Safety – Skip Dassler reminded Masters to get their yearly skills review completed by December 31.

3.  Ship 81 – Cathy Schaeffer reported the SSDS had their first row on Monday, a new student will row with us in October to make 7 students total.  The sailing program will be conducted by Shearwater University and we will work together on a combined program for the school year.

4. Scheduling –

a) The summer picnic to Saddle Bag was completed by 5 members of OARS.  They had a fast row over and back with a floating picnic once they got to Saddle Bag.

 b) Annual  Business Meeting will be on October 20, 0730 at Cathy Schaeffer's house. Call her at 360-202-3410 for directions. 

c) Officer Instillation will be held at the Majestic Hotel and more information will come soon.  Jack's idea is to have the gathering from 5:30 – 7:00 PM, a no host bar, cost for the event will be $10.00 per person, there will be live music by David Jackson and Frank Orr, a slide show, drawing for prizes, skill contests, and the viewing of our new video.  It was suggested to invite the SSDA staff, students and their parents.

d)  John Guinn is working on Veterans' Day  celebration and will be reporting back to us with more information.

e)  John also reported that as liaison from OARS to the Port, the monthly meetings were now resumed.  John Dumas has been hired as the new Port Director of Operations.

5. Jack offered a request from Michele Pope to contribute to the fund for Erica Pickett's appreciation party – dates and times to come later.  A motion was made by Chuck Ackerman to donate $200 from OARS' funds to the party.  The motion was Seconded by David Jackson. Motion passed.

6. Jack reminded the membership that the By-Law changes will be sent to the general membership 14 days prior to the Annual Business Meeting on October 20.

7. Robin Pestarino gave a report on her presentation to the morning Rotary Club.  She was accompanied by Jack Darnton who brought the new video and between the two of them gave a good accounting of OARS.

8. Torgy had two complaints he wanted to share: 1) the variety of cleat hitches are driving him crazy, 2) no one will let him see the log book to find out who is tying the cleat hitches the wrong way.  (Be advised, Torgy is on the hunt!)

Meeting adjourned at 0820

Submitted by Robin H. Pestarino

Substituting for Simone Spiess

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OARS Minutes

September 1, 2017

Anacortes City Library

Meeting called to order by President Jack Darnton at 0730.

Jack welcomed everyone and asked for introductions.  We had a guest, Ann Pratt, a neighbor of Cathy Schaeffer's.

Minutes from August 18, 2017 were read and approved with the correction in Scheduling that the Community Rows will continue Aug, 25, and Sept. 1, not Sept. 2.

Finance – In Bill Epler's absence, Jack reported $5,900.52 in Operating Account; $22,877.80 in Capitol Account; $5,924.00 in Outreach Account.  Expenses for the month: $470.00 for the Glide repairs and moorage.  Income:  $700 from Row Cards.

Reports and Update

Ship 4081/ Youth Outreach – Cathy Schaeffer reported that the Salish Sea Deaf School has abandoned the idea of buying the old church on Commercial Ave. to renovate into a new campus.  She reported that the SSDS will be continuing with the OARS rowing program as well as working with Shearwater University for sailing classes.

The Club Picnic to Saddlebag Island had to be postponed due to inclimate weather but is rescheduled for Tuesday, September 5, at 3:30 PM due to the fact that the days are getting shorter and darker sooner.  Community Rows will continue until September 1, 2017

      6.  Maintenance

Island Star – Bosun Charley Drake reported he has the extra tire assembly for the Star's trailer and would have that attached by next Friday, Sept. 8, 2017.

The new oars are varnished and are drying, they should be ready to be used soon. Thanks to Torgy Torgersen.

Shelter – Chairman Walter Guterbock has left the zipper materials in the box in the shelter for Boshie Morris to install.

Walt Guterbock loaned his tarp to cover the Glide.  He and Jack Darnton replaced zipties and hung reflective tape in hopes to scare the roosting birds from the shelter.

   7.  Out-of-Area Rows

Skip Dassler reported there are more out-of-area rows taking place and they must submit a Float Plan.  Contact him for information on how to make a Float Plan.

Communications – Jack Darnton reported the rowing video is done but not available yet.  It will     be by Tuesday, Sept. 5 for Robin Pestarino's presentation to the morning Rotary.

    Jack reported that the decision was made not to accept the donated pram boat as we would not be using it but sell it.  He suggested the donors sell it themselves.

New Business

By-Law Changes

Proposed revisions:

(Article V) The board of directors may commit the expenditure of OARS funds to a limit of two hundred dollars ($200) per item for unbudgeted items without further authorization.

 (Article VI)  Any unbudgeted disbursements of more that two hundred dollars ($200) must be approved by a vote of the membership.

2018 Officers – Peter Heffelfinger has consented to run for Vice President (which will automatically become President next year and Immediate Past President the following year), Marilyn Sollers will be slated as Treasurer.

New P/Q Slip – The Port has agreed that we may keep a boat on the inside slip of the floating dock below the P/Q hoist.  This has not been a designated dock but we have kept the Rescue, an OARS boat, there for several years without paying rent.

The Bess which is owned by David Jackson but may be rowed by OARS members after you've been checked out in it, has been docked in this slip while the Rescue is in maintenance.  Because it is not a club boat, David has agreed to pay the moorage on the Bess.  The Bess is NOT costing OARS anything to dock at the slip.

Bill Mitchell has asked Jack Darnton to investigate the interest in having a mural of Don Hume made.  Don Hume was the Stroke oar on the 1936 University of Washington crew team that went to the Olympics in Germany.  Don was raised on Guemes Island and recently died at age 93.  Robin Pestarino volunteered to investigate the cost, etc. of having the mural designed and made and will have a report for the next meeting.

Bill Epler has asked for a revision of the due date for club dues.  It has been December 31 and Bill would like it to be January 31 for simpler accounting.  Bill would also like to have members mail a check for rowing cards to him (if you don't buy them at the meetings) and then he will leave your rowing card with your name on it in the shelter box.  This will cut down on mailing time and expense.

No other business being presented, Jack called the meeting to a close.

Adjourned at 0815.

Submitted by Robin H. Pestarino

substituting for Simone Spiess

 

OARS General Meeting Minutes, August 18, 2017 at Anacortes Public Library.

President Jack Darnton called the meeting to order at 7:30 a.m. Twelve members were present, including five officers (Jack Darnton, Cathy Schaeffer – Vice President, Bill Epler – Treasurer, Robin Pestarino – Past President, and Simone Spiess – Secretary).

The minutes of August 4, 2017 were read and approved.

Finance:

Treasurer Bill Epler discussed his draft Operating Budget for 2018. Estimated income is $11,100. The boat maintenance scheduled expenses were discussed and will be updated by Bill before the August 22 Board Meeting.

Ship 4081/ OARS Outreach:

 It appears that the Newport 30 has been sold. After payment of the storage fee, there should be a donation of approximately $500 to OARS Outreach.

Cathy reported that the Salish Sea Deaf School has abandoned the idea of purchasing the church across from San Juan Lanes due to the expenses of modifying the structure. The school plans to use Shearwater University  to teach sailing and OARS would continue the rowing instruction this Fall and next Spring.

Scheduling:

The Annual Meeting, when members will vote on the Budget for 2018 and vote on the new slate of Officers, is planned for October 20, at 7:30 a.m., at the home of Cathy Schaeffer.

Community Rows will continue Aug. 25, and Sept. 2 and will be advertised at the end of P-Dock by Christine Mathes. Christine plans to start a mentoring program and has a list of five mentor volunteers.

Cathy Schaeffer has received eleven responses for the Club Picnic on Saddlebag Island in the afternoon of Tuesday, August 22.

Maintenance:

A cover for the Glide, which is now under the Preston, was discussed. There are covers for the inside of each boat and Walt Guterbock may have a tarp that would cover the entire boat.

Bosun Charley Drake has received the bow roller for the Island Star trailer. Charley will work on installation after the meeting and will have to schedule a fitting session in the next two weeks.

Charley reported that the fog horn does not work on the Annie C. The type of horn that is on the Erica is the best solution but this may be hard to find.

Communications:

Jack has been approached about a donation of a six foot fiberglass pram. Though it is not likely that OARS would be interested, Jack will try to obtain a photo and send the information out to the members.

Jack was approached by Bill Mitchell about a mural of Don Hume from the Boys in the Boat. OARS may want to promote such a mural and assist with raising funds.

Jack continues to work with Tristan towards a final version of the rowing video. Cathy has an unedited version which Robin may be able to use for her presentation to Rotary on Sept. 5.

New Business:

Frank Orr offered additional storage space under the bow of the Preston. The Steam Engine group is currently not using this storage area.

Robin reported that the Racing Crew will race against the clock in Port Townsend. The Salish Sea is broken and the Port Townsend Racing Crew has requested that we work with them in the Island Star after our race.

The meeting was adjourned at 8:20 a.m.

The next Board of Directors meeting is August 22 at 10:30 a.m. in the Chamber of Commerce Board Room.

 

Prepared by Simone Spiess, Secretary, August 18, 2017.

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OARS Masters’ Meeting Minutes, August 4, 2017.                 

President Jack Darnton opened the meeting at 7:30 a.m. There were 17 members present, including five officers (Jack Darnton, Cathy Schaeffer – VP, Bill Epler – Treasurer, Robin Pestarino – Past Pres., and Simone Spiess – Secretary). One of the new participants in the Community Rows (Debbie Axley (sp?)) was a guest.

The minutes of the July 21, 2017 General Meeting were read and approved.

Treasurer Bill Epler reported good sales of rowing cards. The balances of the accounts were: Operating Fund - $6,122.44; Capital Fund - $22,600. 84; Oars Outreach -  $3,924.76.

Jack congratulated Skip Dassler on becoming a new Master.

Oars Outreach: Cathy has become a Board member of the Salish Deaf School. Cathy reported that the school will have 14 students this Fall and that the school are considering the purchase of the church across from the Bowling Alley.

Scheduling:

The Annual Meeting will be held October 20 at Cathy’s house.

Christine Mathes reported that there have been five Community Rower. The A-Boards at the end of P-Dock are getting good response. Three new rowers are going out after the meeting.

The Club Picnic on Saddlebag Island is scheduled for August 22. Cathy is recording the responses.

Maintenance:

The Glide has the bottom paint on and will be flipped today. The lettering is scheduled next. The Glide will be stored on the dolly, under the Prescott. The Glide will be used as a backup boat as well as for parades and festival exhibits.

A reminder that we have to leave the workbench at Emerald Marine cleared off before we leave every day.

Torgy Torgersen has put six coats of varnish on the four oars for the Glide. The oars will be used in the Erica.

 Safety:

Skip reminded the Masters to do their annual exercises while the weather is good.

Communications:

Bill Testerman suggested that we might want to explore Facebook to get more exposure for OARS.

New Business:

David Jackson announced that he needs Masters to help on Wednesday, August 9th at 11:30 with the picnic on Saddlebag for the Rumanian Dance Group. Robin, Cathy, Skip, and John Guinn volunteered.

Bill Epler mentioned that a Finance Review of the Treasurer is scheduled for September. Bill invites anyone who would like to participate to contact him.

The meeting was adjourned at 8:00.

 

Prepared by Simone Spiess, Secretary, on August 16, 2017

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OARS General Meeting Minutes, JuLy 21, 2017 at Anacortes Public Library.

President Jack Darnton called the meeting to order at 7:30 a.m. Thirteen members were present, including five officers (Jack Darnton, Cathy Schaeffer – Vice President, Bill Epler – Treasurer, Robin Pestarino – Past President, and Simone Spiess – Secretary).

The minutes of July 7, 2017 were read and approved.

Finance:

Treasurer Bill Epler reported one new member and another expected soon. Jack Darnton requested that all give some thought to items that may have been overlooked and that would be desirable for inclusion in the 2018 Budget.

Mindy Sorensen suggested that it would, for instance, be great to have more of the personal row boats for the next 4th of July Parade. Torgy Torgersen has already prepared the plywood for four more boats. The bill for $80 has been given to Bill Epler. Cathy Schaeffer will organize the painting and decorating.

Torgy suggested that we could spend more on advertising to try and attract new members.

Scheduling:

Jack proposed that the Annual Meeting when we discuss the Budget and vote on Officers, be separated from the Officer Installation.  A motion was made and approved to schedule the Annual Meeting on Friday, October 20 at 7:30 a.m. at a location which is to be determined. The Officer Installation plans will be discussed at the next meeting.

Cathy showed the third place certificate from the City of Anacortes for OARS’ participation in the 4th of July Parade.  Cathy also handed out ribbons to the participants.

Community Rows start today. Mindy has two new rowers and two crew members were recruited from the Racing Team.

The Club Picnic at Saddlebag Island could be on a Tuesday or Wednesday in mid-August. It could include several boats as well as the Elizabeth Bonaventure. Members would bring their own lunch. Seafarers’ Park would be the venue in case of rain. 

John Guinn is planning the Veterans’ Day (Nov. 11) Salute. John would like to take two boats and is looking for crews. John expects that some practice will be needed.

Maintenance:

Work is progressing on the Glide. She has been varnished on the inside and has now been flipped. A crack in the bottom has been evaluated by David Jackson and Andy Stewart. A filler has been recommended.

 

Communications:

Jack Darnton will meet with Tristan for a final check of the rowing video. Robin Pestarino plans to make a presentation about OARS to the Rotary and would like to use the video rather than slides.

 

The meeting was adjourned at 8:00 a.m.

The next Board of Directors meeting is July 27 at 10:30 a.m. in the Chamber of Commerce Board Room.

 

Prepared by Simone Spiess, Secretary, July 23, 2017.

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AGENDA     OARS  General Meeting        July 21, 2017                            

 

Welcome and introductions 

Minutes – July 7, 2017 

Treasurer’s Report/Finance 

Reports and Updates 

• Ship 4081/Youth Outreach 

• Scheduling

        Annual Meeting

        Community Rows

        Club Picnic 

• Maintenance

 Glide and Island Star

 Shelter

 Bosun 

• Safety 

• Communications 

New Business             

OARS Masters’ Meeting Minutes, July 7, 2017.

President Jack Darnton opened the meeting at 7:30 a.m. There were 19 members present, including five officers (Jack Darnton, Cathy Schaeffer – VP, Bill Epler – Treasurer, Robin Pestarino – Past Pres., and Simone Spiess – Secretary).

The minutes of the June 16, 2017 General Meeting were read and approved.

Treasurer Bill Epler reported two new members and the following balances: Operating Fund - $6,317; Capital Fund - $22,410; Oars Outreach -  $3,951.

A discussion followed regarding the Capital Fund.

Walt Guterbock reported that he had performed a critical evaluation of the Shelter to assess its need for funds from the Capital Fund. There are a few pin-holes along the ridge which can be patched but are hard to reach. Walter also researched the history of the shelter frame and the cover.  Walter estimates a new cover for $7,000.- down the road. 

Other points were brought up regarding the Capital Fund;         

[if !supportLists]1.       [endif]The cost of replacement of a boat in case of theft ranges from fifty to seventy thousand.

[if !supportLists]2.       [endif]The dues and rowing card fees are very reasonable by comparison to other forms of recreation.

[if !supportLists]3.       [endif]An eventual financial contribution to the construction of a Small Boat Center.

[if !supportLists]4.       [endif]Two of the boats may need to be replaced in seven or eight years.

[if !supportLists]5.       [endif]The Glide may need replacement of planks and tholepins in about five years

Frank Orr made a motion to continue to set aside 25% of the rowing card fee for the Capital Fund and to revisit this decision in one year. The motion was carried with one person opposed.

Jack thanked all for their thoughts and comments regarding the Capital Fund. Jack plans to have a discussion of the Budget Deficit at the next meeting.

Scheduling:

The Fourth of July Parade went well and Jack thanked all who helped out. A Club Picnic on Saddlebag Island is proposed for late afternoon on a Tuesday in August.

Robin Pestarino reported that the Lake Sammamish race had to be cancelled due to conflicts. The next race is planned for September 8 in Port Townsend.

Maintenance:

Scraping and sanding of the Glide is scheduled for next week. Jack will get the supplies and volunteers.

Torgy Torgersen will varnish the four oars for the Island Star.

 

The meeting was adjourned at 8:10.

 

Prepared by Simone Spiess, Secretary, on July 11, 2017

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AGENDA : OARS Masters’ Meeting            July 7, 2017                       

 

Welcome and introductions 

Minutes – June 16, 2017 

Treasurer’s Report/Finance 

 Capital Budget Reserve

Reports and Updates

• Ship 4081/Youth Outreach

• Scheduling

        Community Rows

 Club Picnic

 • Maintenance

 Glide and Island Star

 Shelter

 Bosun 

• Safety

• Communications

New Business

.................................................................................................

OARS General Meeting Minutes, June 16, 2017 at Anacortes Public Library.

President Jack Darnton called the meeting to order at 7:30 a.m. Eleven members were present, including four officers (Jack Darnton, Cathy Schaeffer – Vice President, Robin Pestarino – Past President, and Simone Spiess – Secretary).

The minutes of June 2, 2017 were read and approved. The corrected minutes of May 19, 2017 were also approved.

Finance: Jack Darnton mentioned the deficit in the budget and plans by Bill Epler to discuss this at the upcoming Board of Directors meeting on Tuesday, June 27.

Ship 4081 / Youth Outreach: Cathy Schaeffer attended the graduation. Certificates were given to the students. The program will start back up in the Fall. A long article with great stories and photos was published in the Anacortes American Newspaper as well as on the GoAncortes website.

Scheduling: Cathy Schaeffer will be in charge of the 4th of July Parade participation which will be similar to last year. We will tow the Glide (with grandchildren) since it is already out of the water. The banner encouraging to ‘Wear your Life Jacket’ will be used again.

Maintenance: Bosun Charley Drake will purchase a stiff brush and encourage crews to clean their shoes so that we avoid mud and pebbles in the boats, which was evident when we had the The Island Star out for the Waterfront Festival. A lot of gunk had to be cleaned out.

The trailer for the Island Star requires modifications to accommodate the length of the boat. Charley and Skip have made several attempts but do not have a solution at this time. Since Port Townsend plans to have a crew to race against the Island Star on September 8, a solution will be needed soon. 

Safety: Skip Dassler has updated the rowing schedule and Bill Testerman will update the website soon.

Communications: Jack Darnton has been in communication with Tristan and expects to have the Video before Tristan graduates next week.

New Business:

Community Rows will start July 21 and run four Fridays at 8:30 a.m. Christine Mathes will be in charge of the program. Christine also asked for volunteers to mentor new rowers.

Robin Pestarino stated that the Lady Oars Racing team is committed to race the Port Townsend crew of the Salish Star on September 8.

The meeting was adjourned at 8:10 a.m.

The next Board of Directors meeting is on June 27 at 10:30 a.m. in the Chamber of Commerce Board Room.

 

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OARS Master Meeting Minutes, June 2, 2017 at the Anacortes Public Library

President Jack Darnton called the meeting to order at 7:30 A.M. There were 11 members present  including one officer (Jack Darnton, President). As there was not a quorum no official actions could be  taken at the meeting.

The minutes of the May 19, 2017 General Meeting were read and the following corrections were  suggested. In the report of the sale of the Newport 30 it should read “David Jackson came in early to report to Jack that the donated Newport 30 has been tentatively sold. The pending sale for $4,000 is  being held with a $100 deposit.” In the Sister Cities event “Saddleback” should be corrected to  “Saddlebag”. Under Communications Cathy Schaeffer not Jack Darnton posted the sign at the Bowling Alley. Approval of the minutes will be requested at the June 16, 2017 meeting.

Treasurer’s Report – Jack Darnton provided the report as submitted by Treasurer Bill Epler. The funds  from Crew 4081 and expenditures for the Youth Outreach program have been separated into a separate  fund titled OARS Outreach. As of May 31, 2017 the balance for the Operating Fund is $6,452.32, the  OARS Outreach balance is $3, 451.42, the Capital Fund Balance is $20,414.26.Jack reported that the Board will be discussing the declining balance in the Operating Fund and possibly looking into collecting dues in January instead of December so that dues revenue will be reported in the year that they are intended to cover the expenses. Jackie Boss suggested that this may delay collection from snow birds. It was also suggested that this year is an anomaly as the winter weather prevented many of the rows which resulted in reduced row card sales, a major revenue in the budget.

Reports and Updates

Waterfront Festival – Charley Drake reported that the Island Star will be pulled today and the new trailer fitted to the boat and then the boat will be washed (probably at the car wash). Cathy Schaeffer is in charge of scheduling and setup for the booth. Mindy Sorenson said that she understood that there are sufficient volunteers to cover the event.

Messabout – Jack reported that there were about 20 volunteers that assisted with the event. Beth Bell, Andy Stewart and Cathy Schaeffer did a lot of the work and are to be commended for how well OARS was represented.

4th of July Parade – Jack reported that we will discuss our participation in the event at the next meeting.

Maintenance – Jack reported that there have been 45 responses to the survey. The Glide will be worked on this summer.

Safety – Skip Dassler reported that he is working on the row schedule. Several of the masters have given him updated information and he will be contacting the rest of the masters. It was suggested that the Elizabeth Bonaventure also be added to the schedule.

Communications – Jack Darnton reported that he has worked with Tristin Munich, the videographer at Anacortes High School, and the video is about ready to be posted to You-tube. Permission has been received to add some of the drone video of the Lady OARS practice row. Jack passed around a card to thank Tristin for the work he has done and will add a gift card (not from OARS funds) as Tristin will not receive any of the funds being paid to the school for the video.

There was no update on the possible donation of an open water shell to the club. Jack is concerned that the shell will not meet club’s needs and may not happen.

New business – Jackie Boss reported that some of the crews have enjoyed watching seals play with the oars on some rows. Masters were reminded that seals can and have done damage to the oars so please do not allow or encourage seals to approach the boats.

Jackie also reported that the Romanian dancers, who have a long friendship with the Anacortes Sister Cities Association, are coming in August. A fundraiser dinner for the troupe will be held on August 2. A handout was available for those interested.

The meeting was adjourned at 7:55 AM.

All hands quickly took care of the tables and chairs.

Prepared by Marilyn Sollers, Substitute secretary. June 2, 2017

........................................................................................................

OARS General Meeting Minutes, May 19, 2017 at the Anacortes Public Library.

Corrections as noted in the June 2, 2017 minutes.

President Jack Darnton opened the first meeting at the Anacortes Public Library at 7:30 a.m. There were 17 members present, including four officers (Jack Darnton, Cathy Schaeffer – VP, Bill Epler – Treasurer, and Simone Spiess – Secretary).

The minutes of the May 5, 2017 Masters’ Meeting were read and approved.

Open Water Rowing Shell donation: Jack Darnton reported that this shell has been offered to OARS as a donation. For the moment, the owners have decided that they want to try to sell the shell. There is a disinterested partner involved in the ownership. Bill Testerman will take a look at the shell on his next visit to Guemes.

Unscheduled Rows: Skip Dassler volunteered to be the Scheduler. He will contact Jim Laurel for the format of the forms that have to be completed. The Log Book in the shelter has to also be completed.

Treasurer Bill Epler reported that more rowing cards are being sold.

Ship 4081:

Cathy Schaeffer reported that Joan Pringle of the Anacortes American will come to the next row to take pictures. There are two more rows scheduled before summer vacation. Graduation is June 9 and Cathy has prepared certificates of ‘Able Bodied Seamen – Rower’ for each.

David Jackson came in early to report to Jack that the donated Newport 30  has been tentatively sold. The pending sale for $4,000.- is being held with a $100 deposit.  A discussion and motion followed about the need to keep these Crew 4081 / Youth Program funds identified separately. Jack Darnton proposed that this could be part of the mid-year review by the Treasurer. A motion was carried unanimously to table the discussion and motion until June.

Scheduling:

Messabout: Cathy Schaeffer has rosters for Messabout and the Waterfront Festival. Messabout on Saturday, May 20, will have two boats for community rows with three crew and a master in each boat. Jack Darnton will be on the dock to assist with docking. Skip Dassler has a roster for Lift Operations instruction on Friday, May 19 at 5 pm and for Saturday, May 20 Lift Operations. Beth Bell reminded all of the Potluck at 12:30 p.m.

Waterfront Festival: The Island Star will be pulled on Friday, June 2 for Waterfront Festival. Bosun, Charley Drake plans to fit the trailer at that time. The organizers would like to have more old boats in the Festival if we know of any. Robin reported that the Festival will not have dock space for the Elizabeth Bonaventure near the Port Office. The Seafarers Park Docks will not be used by the Festival. Beth Bell suggested that the docking space for the Quick and Dirty Boat building can be used until 3:30 p.m.

Sister Cities Cities event – August: David Jackson been approached to provide rides in the Elizabeth Bonaventure and gigs to Saddlebag Island for a picnic for Romanian guests from Sister Cities on August 9. A motion was unanimously approved to proceed.

Maintenance:

Beth Bell reported that the Anacortes Yacht Club facility is ten feet high and would not allow the oars to be varnished in a vertical position. The Yacht Club could make the space available for up to two weeks.  

Jack Darnton reported that so far he has received a dozen responses to his July maintenance project survey. Jack expects to be able to form maintenance teams based on the feedback.   

Communications:

Jack Darnton has seen the first edit of the Rowing Video. It is quite good and lasts six and a half minutes. Jack will look into further editing. The video would reside on YouTube and we could have a link from the OARS website.

Bill Testerman has updated the calendar on the website to show the new meeting location at the Anacortes Public Library.

Cathy Schaeffer posted a sign at the Bowling Alley about the change to the Anacortes Public Library. Jack Darnton gave our waitress, Kim, a card to thank her for her good service with a fifty dollar tip. Kim was disappointed that we have moved. Jack made three attempts to reach the owners of the Bowling Alley without success. He left a letter with a check for our meeting fee of $25 for May.

New  Business:

Rudi Gahler inquired about plans for a workspace as part of the Anacortes Small Boat Center. Robin explained that these have been put on hold.

Walt Guterbock reported that the Port Director, Dan Worra, told him that there were no plans to move the shelter from its current location.

The meeting was adjourned at 8:10 a.m. Everyone put away the chairs and tables in five minutes!

The next Board meeting is Tuesday, May 23, at 10:30 a.m. in the Chamber of Commerce Board Room.

Prepared by Simone Spiess, secretary, May 20, 2017, and corrected June 15, 2017.

 .......................................................................................................

AGENDA     OARS General Meeting          May 19, 2017                           

 

Welcome and introductions 

Minutes – May 5, 2017

 Open Water Rowing Shell donation

 Unscheduled Rows

 Treasurer’s Report/Finance

 Reports and Updates

 • Ship 4081

 • Scheduling

Messabout May 20 

Waterfront June 3-4

4th of July Parade

Sister Cities event - August

• Maintenance

Glide and Island Star

Shelter

Bosun

Safety

• Communications

Rowing Video

New Business.

..........................................................................................

OARS Masters’ Meeting Minutes, May 5, 2017.

President Jack Darnton opened the meeting at 7:30 a.m. There were 19 members present, including four officers (Jack Darnton, Cathy Schaeffer – VP, Bill Epler

Tags: minutes agenda 2017